Procurement Manager

Job Title:     PROCUREMENT MANAGER
Project:       USAID Sustainable Forest Management
Reports to:  Operations Director
Location:     Hanoi with possible travel to provinces
Date:           October 2021

DAI Organization and Values

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

Project Background

The USAID Sustainable Forest Management Project (the Project) will work with the Government of Vietnam (GVN) to reduce carbon emissions associated with deforestation, the degradation of natural forests, and poor plantation management. The Project will implement a “Green Prosperity” approach that strengthens local communities’ ability to protect their natural resource base and reduce emissions while building a strong foundation for sustainable livelihoods and equitable economic growth.

The Project will work in seven provinces (Lao Cai, Son La, Hoa Binh, Thanh Hoa, Nghe An, Quang Tri, Quang Nam) and focus on five objectives:

  1. Improve and expand community forest management
  2. Increase conservation-friendly enterprises in forest-dependent communities
  3. Increase functionality of law enforcement system for forest crimes
  4. Improve production forest management practices
  5. Mobilize domestic resources for forest management and protection

Overview of the Position:

The Procurement Manager is responsible for ensuring integrity, fairness, and openness in all project procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services and oversee the management of sub-awards, including purchase orders and subcontracts. The Procurement Manager will oversee solicitations and price/cost/reasonability analyses and ensure complete backup documentation is collected prior to submission to Finance Team.

Roles and Responsibilities:

Procurement Management Systems

  • Enforce use of DAI’s operations & procurement system (TAMIS)
  • Maintain electronic procurement records and files of all required backup documentation in the relevant DAI’s system platforms, including hard copy files.
  • Train other project staff in the use of DAI procurement systems, as necessary

General Acquisition & Procurement Responsibilities

  • Manage solicitation bids and quotes from vendors in adherence with DAI policies & approved requisitions and quarterly procurement plans
  • Collect and review requisition documentation, cost estimates, statements of work and other required information from bidders
  • Assist staff in the preparation of clear SOWs/procurement specifications
  • Determine source selection methods for procurements and seek guidance from home office when needed
  • Serve as a non-voting chairperson on procurement evaluation committees in accordance with DAI policies/procedures and thresholds
  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
  • Ensure pricing information is accurate and aligns with acquisition policies, conduct price/cost/reasonability analyses and prepare cost evaluation data, and source selection documentation
  • Ensure integrity, fairness, and openness in the procurement process as well as adherence to policies, procedures, and controls
  • Ensure DAI, USAID, and FAR policies and procedures are followed and enforced
  • Identify and qualify potential suppliers (and products/services) through market research efforts
  • Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
  • Monitor, track and expedite all project procurement activities and delivery status of goods/services, and communicate with vendors as needed
  • Evaluate vendor performance
  • Provide accurate information for inventory management

Qualifications:

  • University degree in relevant field required. Masters preferred.
  • 10 years of relevant experience, including at least 3 years of procurement management on USAID-funded projects
  • Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded projects
  • Ability to respond effectively to time sensitive demands & inquiries
  • Demonstrated exceptional customer relations (both internally & externally)
  • Excellent organizational skills with a willingness to take initiative and be proactive
  • Ability to work on multiple concurrent procurements
  • Strong writing and speaking in English required

How to apply and requested documents:

Interested candidates are requested to submit:

  • A CV in English
  • A cover letter in English indicating why they are suitable for this position
  • Scanned copy of relevant degrees

via email to our recruitment email at [email protected]. Please quote the position title in the subject line: “Candidate’s full name _ Procurement Manager”

Deadline for application: 5.00 p.m. (Hanoi time), November 19, 2021

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To learn more about DAI, please visit our website: https://www.dai.com/

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. DAI does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, veteran status, or other non-merit factor.

Job Details
Organisation Name: 
DAI
Location: 
Hanoi
Application Deadline: 
Fri, 2021-11-19