Procurement Manager

Population Services International (PSI) is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health.
Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations to lead healthier lives. PSI has programs in 67 countries. For more information, please visit www.psi.org
They are currently seeking a talented and motivated Vietnamese individual working full time with our dynamic team in Hanoi for below position:
Job Title: PROCUREMENT MANAGER

Job purposes:
The Procurement Manager is responsible for overall procurement of goods and services and inventory management for PSI Vietnam, in accordance with donor requirements and PSI
policies. This position will ensure that all procurement and inventory management actions follow appropriate procedures and policy guidelines.

Major duties:
- Work closely with program team to develop quarterly/annually procurement plans (based on quarterly distribution plans and annual work plan) to ensure timely availability of the products for program activities. Update the monthly budget estimation and tracking to Finance Department.
- Exercise primary responsibility for procurement of services including research surveys, training courses, direct marketing campaigns, media and advertising services, designing services, consultants, etc.

- Track and evaluate vendor performance and improvements related to pricing, contractual terms, and/or scope of services.
- Develop and/or update relevant organizational policies, processes and tools to ensure full compliance with PSI as well as donor regulations and procedures.
- Supervise the procurement products including IEC materials, promotional items, BCC tools, etc.
- Review all contracts (for product and/or service procurements) to ensure quality standards are met, prior to submitting for review and approval as required by PSI procedures.
- Supervise stock bin cards system to ensure proper records of the warehouse transactions. Supervise monthly stock reconciliation
- Plan, conduct and manage informal and formal inventory checks at PSI’s warehouses, project offices and warehouse at sub-distributor level. Generate inventory check reports and ensure follow-up
actions are taken place.
- Develop and/or update warehouse policy and implement processes to ensure all staff related to warehouse operation adhere 100% to Warehouse policies.
- Set up/maintain a system for centralized management of all contracts including service contracts (Sales, Marketing, Research etc.) and production contracts.
- Work with suppliers/agencies in the selection of the most qualified and cost effective vendors.
- Coach, supervise and support the Procurement and Warehouse Officer on a daily basis

Selection criteria
- BA/BS degree (business, public health, supply chain management, or other related field)
- Internationally recognized certification in Procurement or Supply Chain Management (e.g. CIPS, ISM)
- Significant demonstrated experience (at least 3 -5 years) in public (donor-funded) procurements, inventory management and/or logistics.
- Demonstrated proficiency with forecasting and material requirement planning tools and inventory tracking.
- Strong English communication skills, both verbal and written and the ability to effectively interact with suppliers, donors and staff with varying levels of supply chain/procurement knowledge.
- Knowledge of donor requirements and procurement guidelines is an added plus.
- Good command of email system, MS Office applications (Word, Excel, Power Point, Access.)
- Initiative and creativity in solving problems; ability to work well under pressure
- A competitive remuneration package will be offered to the successful candidate

Interested candidates are requested to submit detailed curriculum vitae (CV) with a letter of interest indicating the position you are applying for as well as copies of relevant certificates/degrees no later than 17:00pm on 27th January 2011 to HR Department, PSI Vietnam; Address: 4th Floor, Side B, TOSERCO Building, 273 Kim Ma, Ba Dinh, Hanoi; or through email: [email protected] or fax: (04) 3944 6323; Only short-listed candidates will be contacted for interviews. Please do not contact via telephone. Dossier will not be returned