Operations Assistant

OPERATIONS ASSISTANT
Salary from $528 per month + Benefits

CARE is an international humanitarian organization, with a vision of empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities.

CARE in Vietnam works innovatively with national partners focusing on remote ethnic minority women and socially marginalized people. 

We are looking for Operations Assistant to join our team based in Ha Noi with travel to project sites as required. The Operations Assistant is a member of a Portfolio under the Operations Unit and works under the supervision of the Portfolio Manager. S/he is responsible for assisting with the implementation and monitoring of the initiatives in the portfolio and providing support for the initiative teams with financial and administrative work and initiative management and coordination.

Main duties:

• Support the initiatives finance/administration arrangement including the initiatives with financial procedure (e.g. initiatives related payment, advance requests/ procedures, consultant contract etc.);
• Assist Portfolio manager in review, consolidation of quarterly initiatives  reports, work plans, budgeting, funding requests;    
• Assist Portfolio Manager in  prepares and follows up the initiatives  procurement plans in according to CARE International in Vietnam (CARE Vietnam)’s procurement regulations/policy;
• Assist in inventory checking and update in accordance with CARE Vietnam regulations and procedures;
• Prepare letters, documents, and correspondence;
• Keep track of initiatives  supplies and stationary and prepares purchases;
• Support finance section in financial check/auditing;
• Assist with administrative tasks for projects , including organizing logistics for training and workshop activities, arranging travel, and taking minutes etc.;
• Assist implementation and monitoring the initiatives; 
• Provide translation and interpretation, as required; and
• Conduct any other relevant duties as directed by the Line Manager.

Required qualifications:

• University Degree/newly graduated from University, preferably in the social sciences, Business Administration/Management, or related fields;
• Experience working in admin/finance support for INGOs,  IOs is an advantage;
• Good communication skills in general and to be good cross-cultural communication;
• Good planning and logistic arrangement skills;
• Good at filing systems;  
• Good computer skills in MS-applications (Word, Excel, Internet);
• Good writing and speaking English skills;
• Ability to work effectively as a team member and with minimal supervision; and
• Willingness to travel to project sites and other locations when required.

To apply for this rewarding opportunity please email your cover letter and CV in English to [email protected] , deadline for application is 5pm on 12 June 2014, quoting “Operations Assistant” as the subject of the email.  Only successful candidates will be contacted for interview.

CARE is an equal opportunity employer committed to a diverse workforce. Women, ethnic minorities and people with disabilities are strongly encouraged to apply

CARE is committed to protecting the rights of children.  CARE reserves the right to conduct screening procedures to ensure a child safe environment.