Operation Admin (8 months)

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the field of Mine Action. We have operated in Vietnam since 2010 with projects in Hanoi, Hue and Quang Tri. We are seeking for qualified, enthusiastic, experienced Vietnamese national applicants for the 8 month Operation Admin. Officer (OAO) based in NPA-RENEW project office in Dong Ha city, QUANG TRI province with travels to Hanoi and/or field offices in provinces as work required.

General responsibilities:

The Operations Admin Officer shall assist the Project Operations Manager with administrative tasks relating to operations

Operation Assistance tasks:

• Follow up that HR changes within operations with the HR department.
• Assist the POM with drafting reports, documents and letters related to operations.
• Record “hotline”calls from QTMAC and inform the POM and OO.
• Update explosive records on daily basis.
• Assist the POM in circulating information about management decisions and other information.
• Inform the QTMAC about weekly plans, based on instructions from the POM.
• Prepare task orders for POM approval and on a needs basis, assist TLs in preparing operation plans.
• Prepare task folders according to SOP for POM approval and submit a copy to QTMAC upon task completion.
• Upload/save relevant ops documentation to SharePoint.
• Administrate team requests for approval.
• Organize transport when required.
• Support with translation of documents as well as translation for operations, meetings and workshops as required.
• Facilitate organizing meetings, trainings and events relating to operations.
• Any other lawful tasks assigned by management.

Required qualifications:

• Minimum of Barchelor is required
• Fluent English Speaking/writing skills
• At least 02 year experience in Admin, preferably with an INGO
• Possess good analytical and Interpersonal Skills.
• Good time management and organizational skills.
• Able to handle confidential information appropriately.
• Able to work under stress to meet tight deadlines and handling multiple tasks.
• Self-motivated, independent and proactive

Interested candidates are invited to submit a CV and a cover letter in English, notarized copies of the Degrees/ Certificates and 03 references to NPA Vietnam via email [email protected] or at NPA-RENEW project office in 185 Ly Thuong Kiet, Kids First Village, Dong Ha City, Quang Tri Province.

The closing date for application is at 4pm on 03rd April 2019 with start date from April/May 2019. Women and disabled people are encouraged to apply. Only short-listed candidates will be notified.