Office Assistant/Cleaner

USAID Vietnam Trade Facilitation Program

SCOPE OF WORK

Position: Office Assistant/Cleaner
Period of Performance: Long-term (beginning late July 2020)
Place of Performance: Hai Ba Trung District, Hanoi, Vietnam

Project Background:

The Trade Facilitation Program (TFP) aims to support Vietnam to adopt and implement a risk management approach to customs, which will facilitate the implementation of the World Trade Organization’s Trade Facilitation Agreement of which both Vietnam and the United States (U.S.) are members. The TFP will work with The General Department of Vietnam Customs (GDVC) to ensure simplification, harmonization, professionalization, and adoption and implementation of risk management customs approaches at the national and provincial levels to expedite cross-border trade and to enable Vietnam to implement WTO TFA commitments. The TFP will work with the GDVC, private sector and other Government of Vietnam (GVN) agencies to simplify policies and across GVN units, foster stronger linkages between national and provincial levels, and improve coordination and implementation at the provincial level.

Overview:

As full time Office Assistant/Cleaner, the candidate will report to the Administrative Assistant. He/she will be responsible for providing office/cleaning support to the Administrative Assistant and other team members.

Responsibilities and Tasks

The Office Assistant/Cleaner will be responsible for the following:

• Clean office furniture and equipment;
• Clean and tidy the office;
• Clean cups, mugs, dishes, bowls…;
• Care of plants inside the offices;
• Photocopy and scan documents;
• Pick up and deliver mails;
• Purchase office supplies including stationeries, plants, tea & coffee…;
• Support staff and office events;
• Other tasks as directed by the Admin. Assistant;

Qualifications:

The Office Assistant/Cleaner should have the following qualifications:

• Having an interest in working in international development projects;
• 3 years or above of office and janitorial service experience, ideally in the NGO sector; USAID funded projects;
• Diligent, hard-working and supportive;
• Demonstrated ability to adapt and be flexible;
• Possess good time management, discretion, trustworthiness, team working, details and deadline-oriented.
• Able to basically speak in English; Fluence in Vietnamese communication;
• Good knowledge in office management will be an asset;
• Able to handle confidential information appropriately.

Reporting:

The full time Office Assistant/Cleaner will report directly to the Administrative Assistant.

Application Submission:

Interested applicants can submit their CVs/Resumes through [email protected]. The deadline of applications is July 13, 2020 at 15:00 pm Hanoi Time. Only shortlisted candidates will be contacted.