Office Assistant

Agriterra (www.agriterra.org) is a Dutch agency that aims to professionalize farmers' organizations and cooperatives worldwide, with advice from experts from the Dutch agricultural sector. Agriterra’ s opinion is that strong farmers' organizations and cooperatives lead to more participation, economic growth and a better distribution of income. Agriterra focus on economic development and work closely together with the Dutch agribusiness.

Agriterra cooperate with farmers’ organizations and cooperatives, professionalizing their functioning and service provision to their members, where the members want to increase their productivity and income, their position in the markets, access to finance and to add value to their products.

Agriterra registered in Vietnam in December 2017 and currently active in Hanoi, Quang Ninh, Nam Dinh, Daklak, Quang Nam, Da Nang and Thua Thien Hue. We have ambition to expand in more provinces. We are looking for an experienced and dynamic national candidate to fill in position: Office Assistant (employment contract), based in Hanoi.

Responsibilities:

Administration

• Ensure the overall performance of the office to ensure the smoothly operation of Hanoi office: IT equipment, utilities.
• Focal contact for local authorities on the operational issues of registration, operational reports in compliance with the local government entities, permission for international meeting/ workshop (ie. PACCOM and DOFA…)
• Standardize office correspondences, procedures, standardize formal documents: letters, reports to ensure professional visibility of the organization
• Resource person for new staff: arrangement (laptops, mobile phone, emails, etc.) and induction including office rules and regulations, internal procedures and practices, AIN, TimeTell, etc.
• Arrange for visas and for expatriate staff and family members, visas for Agripoolers, foreign visitors when required.

Logistics supports

• Logistics arrangements for NBA, missions, events…including car rent, air ticket, hotel…
• Procurement of office facilities and equipment, other procurement for office & project.
• Contract preparation for local experts & clients
• Support translation in missions (advisory missions with Agripoolers)/ events when needed.

Human resources

• Work permit for expatriate staff
• In charge of staff health insurance – AON insurance.
• Facilitate recruitment process (advertisement, shortlist, interview schedule…), employment contract & other related process (renewal, adjustment, expiration…)
• Be responsible for registering and updating insurance (SI, HI, UI) for all staff.
• Salary calculation & prepare pay slip.
• Monitor staff benefit (claim of school fee, etc)
• Ensure legal compliance with local regulations and update HR manual accordingly.

Candidate profile

• Committed Vietnamese citizen
• A University Degree or equivalent in a relevant discipline
• At least 3-5 years of relevant working experience in a similar position in a project/programme in international development cooperation is an asset
• Initiative and creative in solving problems
• Ability to work independently and with the team
• Good organizing, communication and interpersonal skills
• Dynamic, reliable and open-minded character having the willingness to perform under pressure and tight deadlines
• Good oral and written communication skills (English and Vietnamese)
• Good computer skills in MS-applications (Word, Excel, Internet, Email)

Contract Duration:

The selected candidate will be offered initially for one-year employment contract with two months’ probation time and possibility of extension subject to availability of funds.

The closing date for application: 1 November 2020

How to Apply: Interested candidates can send your application to [email protected]

Please be advised that only short-listed applicants will be contacted.