M&E Project Manager

Background information
With financial support from the Global Fund Round 10, Hanoi University of Pharmacy implements Pharmacovigilance Component in Health System Strengthening Project. In this component, Vietnamese pharmacovigilance system is assisted to have comprehensive development. The component project aims at implementing a national pharmacovigilance network - implementing a national spontaneous reporting system as well as establishing a feedback system that would contribute towards the assurance of safety and efficacy of medicine use
General scope of the job
The M&E project manager will coordinate project management and ensure that implementation be realized according to the conditions of the loan agreement and based on the project appraisal report. This includes that ensuring the M&E requirements described are developed and implemented in a timely fashion that represents the views of key stakeholders. She/He is also responsible for making sure there is sufficient and appropriate personnel with the right level of resources and other support needed to implement good quality M&E.

Responsibilities and tasks (M&E-related)
- Early implementation tasks
- Establish the office structure for M&E coordination.
- Appoint key M&E staff to the project and supervise their activities.
- Guide the establishment of administrative project-component M&E systems.
- Ensure that an effective and participatory M&E system is established in as decentralized a manner as is possible and would be effective.

Ongoing management tasks
- Prepare the M&E plan the relevant approval bodies in a timely manner for review and approval.
- For each service provider contract, ensure that detailed specifications are prepared in a timely, objective, fair and transparent manner, including the M&E responsibilities and administration of terms and awards.
- Make sure the business of the project is conducted in an efficient manner by supervising and monitoring project implementation. Ensure that timely decisions on corrective actions are made and implemented.
- Direct and supervise the M&E day-to-day operations of the project, guided by the project document and Global Fund, providing any necessary amendments to ensure smooth performance.
- Mobilize relevant M&E technical assistance in a timely manner, with clearly demarcated responsibilities that are based on the participatory and equity principles of the project.
- Assure that all contractual obligations are adhered to and make the necessary contacts and efforts to ensure implementation meets project targets.
- Regularly appraise staff and provide feedback and support to enable them to do their jobs better.

Communication
- Develop close working relationships with all project participants and stakeholders – including the primary stakeholders, line departments, private sector and NGOs – all parties required to establish a shared vision of the project and achieve objectives.
- Establish and maintain good working relations with the relevant government ministries, as well as other higher-level stakeholder groups.
- Ensure easy public access to M&E reports and data and make sure they are widely distributed.
- Submit required analytical reports on progress – including indications of planned actions and financial statements – on time and to the relevant bodies, with assistance from M&E staff.
- Ensure the planning of and participate in key reflection moments – in particular, the annual project reviews.
- Ensure the participatory M&E and learning initiatives are specified in terms consistent with the direction of the project.
- Control the budget and safeguard against project funds and assets misuse.
- Make all efforts to engage key stakeholders in important external evaluations to ensure an understanding of locally perceived impacts and problems.
- Support external missions in ways that foster a joint learning process that identifies how the project could be improved further to achieve impact.

Qualifications and experience required
- At least Bachelor Degree in Medicine, Pharmacy, Public Health
- At least 2 years of proven experience with:
- The logical framework approach and other strategic planning approaches;
- M&E methods and approaches (including quantitative, qualitative and participatory);
- Experience in planning and implementation of M&E systems, training in M&E development and implementation, facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders; information analysis and report writing.

Priority to:
- A solid understanding of pharmacy and pharmacovigilance
- Familiarity with and a supportive attitude towards processes of strengthening M&E system from local level and building local capacities for implementation;
- Willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
- Computer skills
- Good verbal and written English skills.
- Leadership qualities, personnel and team management (including mediation and conflict resolution).

Desirable:
- Experience in M&E system design;
- Experience in data processing and with computers.

Application: Professional CV including an individual picture, Express of interest letter,
Deadline: 15/03/2012
Contact information
Applicant sends hard copy of application profile (by post or fax) to:
Address: Global Fund Project – Pharmacovigilance component – The National Drug information and Adverse drug reactions monitoring (DI&ADR center) – 13 -15 Le Thanh Tong, Ha Noi, Vietnam
Phone: +84 439335618, Fax: +84 439335642
And an electronic copy to [email protected]
Contact person: Nguyen Phuong Thuy (phone: + 84 949919993) email: [email protected]