Logistics Procurement Officer

Place: Hue, Vietnam
Type of contract: Fixed Term contract
Starting date: Oct 2022
Closing date for applications: 20/09/2022

Humanity & Inclusion (HI) is seeking

Logistics Procurement Officer

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

CONTEXT:

Humanity & Inclusion (previously known as Handicap International) implement a rehabilitation project that aims at improving functionality and independence of persons with brain lesions through the strengthening of quality rehabilitation care.

Part of the project is implemented in Hue Province with a specific focus on developing local, affordable and adapted solution for improving independence at home – these solutions include both improving accessibility of the house and provision of assistive devices for daily life activities.

In the framework of its project, HI is looking for a Logistics Procurement Officer to cover the program logistical needs for materials, equipment and services.

RESPONSIBILITIES AND TASKS

1.1.    Follow up the program procurement organization at project field level

  • Involving in setting procurement plan setting in collaboration with support service and project Staffs
  • Support Shared Service Manager to analyze the local market and keep an up-to-date database of local suppliers that satisfy the association's criteria (quality, price, service, ethics) and needs
  • Organize local and regional procurement process according authorized PSR received from Capital and Sites office in line with HI Purchasing procedure within accountability, transparency
  • Maintain Supply records of Purchase monitoring Chart (PMC)
  • Organize local transportation of merchandise: choice of transport and packing, planning and monitoring of consignments, administrative and customs clearance formalities
  • Organize any distribution of merchandise for the project’s sites 
  • Makes sure that goods and services provided comply with the request (quality, quantity, price, deadline, origin, etc.) 
  • Receives the invoice and prepare HI Payment Authorization form to be validated by the Budget Holders with attaches a copy of the Purchase and Service Request for transmission to the cashier.
  • Follow up and maintaining the Services and Supplies Framework contract and its monitoring chart
  • Search the local market to find the suitable suppliers and prepare the contracts with them 

1.2.    Carrying out or ensuring correct management of warehouse dedicated to store equipment’s and items for the operation

  • Follow up the identification of stock need in collaboration with Area Manager, and Shared Service Manager to prepare PSR for operation kits and consumable replacement need 
  • Follow up and update the Stock cards in according receiving or releasing stock movement
  • Update monthly stock report (SMC) base on Stock Card and transmitted to Shared Service Manager
  • Establishing staff and equipment forecasts required for loading/unloading
  • Organize the physical management of stocks in collaboration with Shared Service Manager 
  • Organize stock distribution of merchandise for the project’s operation sites and support the operational staff to handover the equipment to beneficiaries
  • Provide the relevant information and report of stock to Area Managers or relevant owner of stock.

1.3.    Flight and Accommodation Booking

  • Receive and manage the Travel and event Request (TER)  
  • Manage flight and accommodation reservation or booking processes
  • Communicate the flight and Accommodation reservation or booking with requester
  • Ensure the validity of flight ticket and reservation
  • Manage the payment of process in collaboration with finance team
  • Identify and engage a frame work contract with reliable flight agent

1.4.    Organize Supply Chains administrative filing system

  • Compiling archive for each logistic function are handled in both of manual and computerize 
  • Submit the relevant tools of base or functions handled regularly

1.5.    Any other duties and tasks as assigned by the Shared Service Manager / Area Manager in line with mission objectives, outcomes, implementation and strategy

PROFILE REQUIRED

  • Bachelor of Logistics and Supply Chain Management or related fields
  • A communicative English language.
  • Anticipation and Reactivity
  • Reliability, trustworthy and Accountability
  • Organisation, and Team work
  • Flexibility
  • Ability working with multicultural and plural-disciplinary teams.
  • Knowledge on local market and ability of negotiation
  • Legal knowledge of civil and commercial law (contracts)
  • Good computer operating skills (excel + word)
  • Knowledge on stock / Technical organization and procedure
  • Knowledge on general warehousing mechanism
  • Knowledge of procedure of material or service requisition

CONDITIONS OF THE POSITION:

  • Type of contract: Fixed term contract of 12 months/ starting from Oct 2022 (can be extended)
  • Wage: According to profile and experience
  • 24 hours insurance for employee and dependents
  • 40 hours a week with 2,5 days annual leave /month

TO APPLY: Only online by joining a CV and cover letter via the following email: [email protected]. Only short-listed candidates will be notified.

Humanity & Inclusion (HI) is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply.

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

For further information about the association: http://www.handicap-international.fr/

CLICK HERE FOR JD

Job Details
Organisation Name: 
HI
Location: 
Hue
Application Deadline: 
Tue, 2022-09-20