Human Resources Officer

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Position: Human Resources Officer
• Location: Hanoi

Main Responsibilities:

Acquisition:

• Receive and process recruitment requests via TALEO, NGO Resources Center, VietnamWorks and other relevant channels in compliance with regulated procedures and policies.
• Research, develop and maintain efficient networking/chanels for talents acquisition with suitable approaches (jobs fair, recruitment days, … at potential labor market such as universities, etc.)
• Research, identify, select and recommend the efficient and relevant solutions to attract viable candidates through candidate database, technical and social networking, social media, etc.
• Conduct first screening all applications and coordinate with Hiring Managers and HR team to shortlist applications for further online and offline process.
• Participate into the interview panel for selection of suitable candidates.
• Complete the assessment reports, get related parties and senior management team’s approval, process up to new Hired’s on-boarding.
• Coordinate with other related teams for prior preparation for new hires on-boarding (workplaces, equipment and facilitates: email, learning account, computer, landline phone, etc.).

Administration:

• Ensure the compliance of new hires/leavers for all tasks relating to their personal files submission and/or procedure completion. 
• Update HR database, recruitment tracker, interview schedule, procurement tracker, organization chart, workplace map and all other HR related-files with latest info.
• Create, maintain and update all HR filling, in coordination with area offices to ensure clear, accurate and up-to-date filing system across the country.
• Prepare facilities, provide admin and logistic services to HR division events (workshops, meetings, induction/ orientation trainings, etc.)
• Keep contact with local and governmental agencies (Tax, Insurance, PACCOM, HUFO, SCEDFA, FOSCO, DESEPCO, etc.) for all HR-related works/reports upon request.
• Be in charge of administrative duties in HR division upon requests (photocopying, scanning, translating, sending welcome/farewell/thanks/congratulation, etc.)
• Check and complete monthly timesheet of offices’ cleaners (Proxy User)

Training and Development:

• Ensure the compliance of all compulsory trainings with timeline for targeted learners.
• Organize weekly/monthly induction trainings to new hires in coordination with other related teams.
• Keep track, record, report training status and regulary update on Learning Management System.
• Provide the induction of HR Manual and SCI mandatories policies to new hires in every monthly induction/orientation trainings and upon request.
• Collaborate in cross-teams for regular and/or ad-hoc trainings upon request.

Other HR related tasks:

• As assigned by Line Managers

Working contacts:

• Internal: HR and Support Services team members, program team members in Hanoi Country office and other provincial offices.
• External: Candidates, local suppliers (recruitment firms) and local partners (Insurance, Taxation, DESEPCO, NGO resources center, etc.) and local competent authorities.

Qualifications & Skills:

Qualifications

• Bachelor’s degree in public administration, human resources, laws, business administration or relevant field

Essential

• At least 3 years of working experience in HR sectors (with NGOs is preferable)
• Good understanding of local regulations on labour and social insurance
• Ability to exercise tact and diplomacy and to deal with a variety of highly confidential and sensitive issues with discretion
• Have experience of working with TALEO and ORACLE
• Good interpersonal, communication and teamwork skills
• Good prioritization skills and ability to coordinate a variety of work activities
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable

• NGOs networks and knowledge
• Be familiar with ORACLE and TALEO

All application packages must be submitted via
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=1900028E&tz=G...

In case you cannot access to the above link, please send your updated CV (in English), your Cover Letter and your SC’s Application Form to email: [email protected]

The SC application form and the full Job Description are attached.

The closing date for application is 11:59 pm on 29 July 2019.

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.