Full time Administrative and Finance Intern

NATURE OF WORK:

The Full Time A&F Intern will perform a supportive role in covering administrative and finance needs of the office.

Report directly to:    Administrative Assistant, EMW Hanoi Office, Vietnam

MAJOR TASKS AND ACTIVITIES: Assist Administrative Assistant in the following tasks

Administrative works:

• Meet and greet guests to the office. Receive, sort and distribute incoming and outgoing mails to appropriate staff members in the office;
• Answer telephone calls, take messages and transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities/Partners on Country Director’s or senior staff requests/notes;
• Make logistical arrangements for lodging, transportation, workshops/conferences, and for    other projects and operational activities of the office;
• Ensure efficient filing, tracking and storing system of documents;
• Purchase and maintain office equipment and supplies with appropriate services and venders.  
• Research and identify completive suppliers for project related equipment and supplies;
• Translate office and project related documents (English and Vietnamese) when required;
• Other tasks may be included to assist Administrative Assistant to ensure smooth running of the office.

Financial works:

• Check Request for Payment based on invoice/bills from service providers
• Submit bank paperwork such as Application for Remittance if assigned
• Photocopy monthly financial paperwork and report and any document if requested.

DURATION: 

This Terms of Reference will be definite for 6 months

SKILLS/KNOWLEDGE REQUIRED:

• University graduate;
• Excellent command of Vietnamese (speaking and writing);
• Good knowledge of English (speaking and writing) and able to translate documents (English-Vietnamese);
• Good literacy with major computer applications;
• Working experience with international organizations or NGO(s) preferable.

BENEFITS

• Monthly stipend $USD 160 per month depending on qualification and competency
• Working in INGO environment

Deadline for application submission is no later than January 5, 2015 Interested candidates may apply by sending a CV and Letter of Interest to Ms. Phan Thi Hong Thoi, Sr. HR  Officer at [email protected] . Only short-listed candidates will be contacted.