Finance and Operation Officer

Spark  Center  for  Social  Entrepreneurship  Development  (Spark  Center)  is  currently  a  non?governmental  organization,  registered  as  a  member  of  the  Viet  Nam  Union  of  Science  and Technology Associations (VUSTA). 

Spark Center is part of the Local Capacity Development Facility (LCDF), initiated by the Netherlands Development  Organization  (SNV).  Spark  Center  is  proud  to  be  co-founded  by  SNV,  the  Viet  Nam Center for Community Support Development Studies (CECODES), PACT in Viet Nam and the Center for Sustainable Rural Development (SRD Viet Nam).

The objectives of Spark Center’s activities are:

1.  To  support  social  enterprises  in  successful  up?scaling  and  replication  of  proven  local  social business solutions 
2.  To  facilitate  the  development  of  transparent  and  dynamic  individual  and  business  capacity development  services  at  local  levels,  especially  where  local  social  business  solutions  are implemented. 

The Finance and Operation Officer will be working 50% time under the direct supervision of SPARK’s Executive Director. 


1. Finance management

  • Set up and monitor the financial management system of SPARK, make sure it is in compliance with  instructions  of  donors  and  other  regulators.  Update  financial  manual  and  SPARK’s  cost norms when needed. 
  • Prepare internal and external financial reports as required, provide financial analysis and advice to Executive Director for proper controlling and improvement.
  • Provide support to program directors in budgeting and budget monitoring.
  • Manage cash flow within the Centre to ensure liquidity and effective cash/bank structure. 
  • Participate  in  the  preparation  of  SPARK’s  financial  proposal  and  review  of  grant agreements/service contracts. 
  • Review of financial terms in the contracts with funded Social Enterprises (“SEs”), activity budgets prepared by SEs and provides support to and advice SEs on SPARK’s financial regulations.
  • Work with donor, auditor, VUSTA, tax officer and other regulators.
  • Other finance related tasks 

2. Overseeing Operation & Human Resource

  • Supervise  admin  assistant  to  ensure  smooth  running  of  the  office:  logistic  arrangement,  office supplies,  correspondents  in/out,  mail  and  postage,  rent,  filling,  admin  forms,  supervision  of cleaners’ work, fixed asset purchase and control, contracting with suppliers, event organization...
  • Update  Admin,  Human  Resource  and  Finance  workflow,  Back?up  plan,  and  Human  Resource policy when necessary.
  • Prepare  and  monitor  contracts  (including  labor,  intern,  and  volunteer  and  consultancy contracts).  Calculation  and  payment  of  salary  and  benefits,  social  insurance,  income  tax  for staffs.
  • Monitor staff leave and overtime entitlement.
  • Ensure procedures on staff annual plan and performance appraisal are done at least once a year for all staffs. 


  • Minimum of 5 years of relevant experience in an NGO environment
  • University graduate in finance/accounting or relevant qualification. 
  • Sound understanding of financial systems and procedures
  • Proven experience of computerized accounts packages, Excel, PowerPoint and Word
  • Sound knowledge of human resource management and office administration work 
  • Strong communication and interpersonal skills 
  • Ability  to  build  a  proactive  team,  motivate  staff  and  work  collaboratively  with  colleagues  and provide support and advice as necessary
  • Written and verbal fluency in English 

Interested candidates are invited to send update CV and letter of interest to: [email protected] (Ms. Ngoc) by May 6th, 2013.  

Job Details
Organisation Name: 
Spark Center
Ha Noi
Application Deadline: 
Tue, 2014-05-06