Finance & Accounting Manager

JOB TITLE:

Finance & Accounting Manager

POSITION SUMMARY:

Closing date of application period: November 10, 2017

Starting Date: November 27, 2017

Full time position: 100% FTE

Duration of contract: 1 year, with possibility of renewal

Country: Viet Nam

Base: Ho Chi Minh City

Travel requirements: May require infrequent trips to Ha Noi

ORGANIZATION DESCRIPTION:

Friends for International TB Relief or “FIT” is a registered non-profit organization whose work is based on the vision of a world free of Tuberculosis (TB). Our mission is to promote progress on the field of TB prevention and to stop the spread of the disease.

Over the past three years, we have actively participated in the eradication of TB by providing financial and technical assistance to local organizations involved in TB care and control in India and Vietnam. Simultaneously, we engaged in advocacy work through fundraising events in Germany and other industrialized countries to contribute to build and improve awareness about this global threat.

In particular, since 2014 we have been supporting the implementation of a grassroots TB elimination intervention based on a holistic package of outreach activities, stakeholder engagement and comprehensive care. Besides our project work in high TB burden countries, FIT also organizes events to strengthen the awareness and understanding about TB.

FIT was founded in 2012 and consists of TB activists as well as former patients. Our members reside all over the world ranging from Germany to Vietnam, Australia and the U.S., where they do their part in raising awareness and fighting the disease. Past and current partners include the Global Health & Education Trust, Otsuka, Stop TB Partnership, RESULTS Australia, HCMC Public Health Association, Vietnam National TB Control Program, Johnson & Johnson and most recently via the IMPACT TB project FIT has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 733174.

For additional information please refer to our website: www.tbhelp.org

MAIN DUTIES AND RESPONSIBILITIES: 

• Provide comptrollership functions and oversee all financial operations and direct corporate financial planning and structure;

• Maintain the Chart of Accounts for FIT and oversee the reconciliation of general ledger accounts;

• Establish and maintain cash controls, monitor spending and recommend corrective actions as necessary;

• Coordinate, analyze and report the financial performance to Directors;

• Summarize the organization’s current financial status by collecting information; preparing balance sheets, profit and loss statements, and other reports;

• Manage payroll in order to ensure all staff are paid on a timely and accurate basis;

• Develop, implement and maintain accounting and administrative policies and procedures for a wide-ranging set of activities including financial accounting and reporting, employee relations (hiring/terminating policies) and other policies of the organization;

• Prepare short and long-term financial forecasts and financial analyses of financial performance for use with internal management and external parties;

• Prepare budgets to be included in grant applications;

• Oversee audit functions, coordinate activities with outside audit firms and review FIT’s financial performance;

• Evaluate the performance of, and provide training and development opportunities for, Finance and Accounting staff;

• Prepare asset, liability, and capital account entries by compiling and analyzing account information;

• Ensure compliance and quality control of financial systems and all transactions according to FIT’s policies;

• Document financial transactions by entering account information;

• Substantiate financial transactions by auditing documents;

• Maintain accounting controls by preparing and recommending policies and procedures;

• Reconcile any financial discrepancies by collecting and analyzing account information and other documentation;

• Secure financial information by completing database backups;

• Interface with staff on pre-award reviews, banking issues, and country office/project startup and financial closeouts;

• Perform other duties as assigned.

REQUIRED EXPERIENCE/SKILLS:

• BS / BA in Accounting or Finance or related field, AND a minimum of 5 years combined experience in accounting / budgeting management;

• Fluent in Vietnamese;

• Excellent working knowledge of written and spoken English;

• Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel;

• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices;

• Budget development skills with multi funding sources and general ledger skills;

• Relevant software skills to include automated accounting software and database spreadsheets and Management Information Systems;

• Attention to detail;

• Good attitude, self-motivated, and ability to work well individually as well as in teams

• Highly motivated, willing to learn, service-oriented and able to work under high pressure and within a limited time frame.

PREFERRED SKILLS:

• Knowledge of Government and donor funded grants, contracting and auditing standards as they apply to effective management of multi-year funds;

• 7 or more years of experience in accounting / budgeting management.

APPLICATIONS SHOULD INCLUDE:

• A cover letter

• A detailed Curriculum Vitae

• Photocopy of related certification

• Two employment references (Name, Phone Number, Email Address)

SEND APPLICATIONS:

• Addressed to Rachel at [email protected]

• No later than Friday, November 10, 2017

All applications will be carefully considered, but only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.       

FIT is an equal opportunity employer.