Executive Secretary to the President

I. Job announcement – Executive Secretary to the President

Location:    Hanoi
Starting date:    As soon as possible
Closing date:    20 May 2017

II. About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, USAID, FIA Foundation, Safe Kids Worldwide, UPS, Johnson & Johnson, Chevron and local government agencies. For additional information, please visit www.aip-foundation.org

III. Position Profile

This position reports to the President.

IV. Responsibilities

  • Provide comprehensive administrative assistance to the President including preparing correspondence, reports, and other materials.
  • Setup President’s travel arrangements
  • Setup and coordinate meeting s and conferences
  • Create, transcribe, and distribute meeting agendas and minutes
  • Answer telephones and handle in appropriate manner (in absence of the receptionist)
  • Meet and greet clients and visitors
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Maintain hard copy and electronic filing system
  • Other duties as assigned

V. Requirements

Qualifications:

  • Bachelor’s degree required
  • Proficient English
  • Good Vietnamese communication skills
  • At least 3 years of experience in similar position
  • Good interpersonal skills

VI. Contact and Deadline

Please submit resume and cover letter to [email protected]

All applications will be carefully vetted including working history and background checks.

We thank all applicants but only those selected for an interview will be contacted.

Job Details
Organisation Name: 
AIP Foundation
Location: 
Hanoi
Application Deadline: 
Sat, 2017-05-20