Education Project Assistant

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Position: Education Project Assistant
• Location: Hanoi

Main Responsibilities:

1. Program Planning and Implementation

• Support Project Officer to develop Project Detailed Implementation Plan and provide support for partners in developing their respective Detailed Implementation Plan.
• Assist Project Officer to produce and submit a monthly work-plan and progress update to the Project Manager that indicates project activities as well as the PO/PA’s schedule.
• Work closely with national partners to ensure a smooth communication flow between relevant personnel, and to ensure project activities happen as planned.
• Timely report on changes, unexpected situations and effectively cooperate with other team members for resolution.
• Provide support in field-testing and making recommendations on the quality of SC project materials including training manuals, documentation, and other project materials.
• Maintain database, records for case studies, photos, and other data for project planning and documentation.
• Provide inputs and directly involve in communication materials development.
• Work closely with the project team and relevant local partners to record best practices and effective working models.
• Coordinate requested logistical issues for the project, such as visits, project surveys, activities and other related tasks.
• Cooperate with other Education team members in joint activities.

2. Finance Management and Budget control

• Be familiar with and comply SCI and donor requirements on expenditures
• Support PO to work closely with partner and provide support to partners on budget management and finance regulation compliance
• Prepare monthly cash request, advance requests and expense claim.
• Support PO in the financial management and procurement related issues.

3. Monitoring, Evaluation, Reporting and Capacity Building

• Frequently conduct partner visits to ensure project implementation from their side.
• Assist in developing needs assessment tools, designing training modules, and conducting training as necessary.
• Support PO in monitoring project activities conducted by partners to ensure project activities implemented as per work-plan.
• Collect and submit monthly reports that compile the numbers trained and numbers reached in each project sites, achievements, challenges and lessons learned.
• Participate in, support and prepare logistics for research, surveys and other monitoring and/or evaluation activities in all project sites as needed.
• Propose solutions to address assessed needs and adjust implementation approaches to attain or maintain the highest quality based on assessment and ongoing monitoring and evaluation.
• Provide input into reports as requested by the Project Manager in a timely manner.

4. Representational/ Coordination/ Networking

• Meet with partners, education experts and consultants/suppliers on a regular basis, record minutes, cooperate and collaborate on program design and implementation.
• Support PO in maintaining collegial working relationships with all stakeholders through collaboration and cooperation.
• Actively collaborate with education team members as well as other sectoral colleagues in SCI Vietnam to promote shared directions, exchange best practices, and provide assistance.

Qualifications & Experiences

• At least 1 year working experience, preferable in an (I)NGO environment, including experience implementing programs in related fields
• Bachelor’s degree in community development/social work/education (management)/or related field
• Experience in development projects implementation and supporting disadvantaged children is desired.
• Having proven accounting/financial management skill is a plus.
• Having experience working with national partner (Ministry level) is a privilege
• Willing to travel, to learn and to provide positive feedbacks for others.
• Good understanding of government administration system.
• Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations.
• Ability to work effectively with people of diverse backgrounds.
• Good knowledge/experience of effective budget monitoring
• Good communications skills in English and Vietnamese.
• Good interpersonal skills.
• Commitment to and understanding of SCI aims, values and principles including rights-based approaches.

All application packages must be submitted via
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190001WB&tz=G...

In case you cannot access the above-mentioned link, please send your updated CV (in English), your Cover Letter and your SC’s Application Form to email: [email protected]

The SC application form and the full Job Description are attached.

The closing date for application is 11:59 pm on 21 July 2019.

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.