Bookkeeper for Ethnic Minority Economic Empowerment Project (EMEE project)

World Vision International – Vietnam (WVV) invites Vietnamese competent candidates for the following position:

01 Bookkeeper position of the Ethnic Minority Economic Empowerment project (EMEE project)
Work base: Huong Hoa ADP, Huong Hoa district, Quang Tri province

Interested candidates are invited to apply ONLINE via WORLD VISION VIETNAM'S WEBSITE by 25 JUNE 2015 - http://careers.wvi.org/jobs/vietnam/finance/wvv-bookkeeper-emee-project/.... Please see the attached file for How to apply.

INTRODUCTION

“Ethnic Minority Economic Empowerment” Project (EMEE Project) is a new project supported by WVV in Huong Hoa district of Quang Tri province. Ethnic minorities in Huong Hoa, Quang Tri province, Vietnam suffer from poverty and lack of economic opportunities due to limited crop diversification, poor market access, and low financial literacy. This project aims to improve the economic well-being of 1,200 poor ethnic minority households over a five year period (2015-2020). It is expected that the annual income of target households will be increased by 20% through supporting 50 Producer Groups (PGs) in six communes to implement Accumulating Savings and Credit Associations (ASCA), Local Value Chain Development (LVCD), and receive training on sustainable farming techniques.  The Inclusive Business (IB) approach will strengthen private sector business relationships to create demand for market-matched local products.

WVV is responsible for managing the implementation of this project, in partnership with SNV (the Netherlands Development Organisation), who leads  on the Inclusive Business aspect of the project. Being implemented within the location of Huong Hoa Area Development Program (ADP) – a 10 to 15 year community development program, the project aims to towards adoption and expansion of the selected models introduced by the project by the ADP and local government to maintain food security and increase incomes sustainably for target households.  Promising approaches and practices will be documented, shared and applied not only in the province but also throughout the country where possible, with a focus on improving price, efficiency and sale volumes of Producer Group products, as well as improving linkages with markets that offer long-term sustainable prospects for poor ethnic communities.

PURPOSE OF POSITION

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the EMEE Project Manager in maintaining the books of accounts and other financial records of the EMEE Project & adhering to the financial standards of World Vision financial system to ensure accountability.

KEY RESPONSIBILITIES

FINANCIAL POLICY COMPLIANCE:

• Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.
• Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.
• All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).
• The Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.
• The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.
• Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
• The financial transactions are monitored regularly to maintain project financial account in place and in order.
• The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.
• The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
• WV accounting policies and procedures are communicated to all staff and relevant partners.

BUDGET MANAGEMENT & FINANCIAL REPORTS:

• The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.
• The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.
• The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.
• The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

FILING:

• Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.
• All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

SUPPORTING ADP’S SPONSORSHIP WORK:

• Timely assistance is provided to the ADP sponsorship staff upon the request of ADP Manager on a casual basis.
• Specific deliverables for this service will be developed on a periodical basis based on the actual needs of the ADP and agreed upon by both EMEE Project Manager and ADP Manager.

JOB REQUIREMENT

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:

• Bachelor Degree; majored in finance/ accounting.
• Experience in bookkeeping and accounting
• Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;
• Good time management and organizational skills;
• Good interpersonal and communications skills; 
• Fair English, especially report writing skills;
• Good computer skills in Word, Excel, PowerPoint and email;
• Ability and passion to learn about accounting

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department
World Vision International - Vietnam
Address: 4th floor, 48 Tran Phu street, Da Nang City
Tel: 0511. 3828459 (ext.18)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

World Vision is a Christian humanitarian organization which works to improve the quality of life of people, especially children, who are marginalized and living in poverty regardless of religion, race and gender.