A&F Volunteer

Summary

East Meets West Foundation, US-based humanitarian organization, is seeking a volunteer who will support for Office Manager in a variety of clerical, receptionist, administrative and financial support duties for Ha Noi Office and Programs.

1. Administrative works:

• Meet and greet guests to the office. Receive, sort, distribute, record and filing incoming and outgoing mails to appropriate staff members in the office;
• Answer telephone calls, take messages and transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities/Partners on Country Director’s or senior staff requests/notes;
• Scanning, printing and photocopying documents, updating factsheets if requested.
• Ensure efficient filing, tracking and storing system of documents;
• Purchase and maintain office equipment and supplies with appropriate services and venders.
• Submit documents to respected government agency. 
• Translate office and project related documents (English and Vietnamese) when required
• Field works if requested
• Check EMS bills and EMS break down
• Research and identify completive suppliers for project related equipment and supplies and do request for equipment/purchase form
• Withdrawal money from the bank

Responsibilities:

• Complete work assignments and activities in a careful, timely manner and of high quality
• Share experiences and information with EMWF colleagues for mutual assistance in learning and developing working experience and skills. 
• Maintain and preserve equipment and other possessions of the organization
• Ensure the information security of the organization
• Abide by the organization regulations 
• Create and maintain filing system at Hanoi Rep Office. 

Indicators for good performance:

• Complete all tasks/assignments in an accurate, cost effective and timely manner.
• Quality reports to meet deadlines, as required
• Minimize mistakes in work and breaches of organizational regulations.
• Build a good relationship with supervisor, co-workers and counterparts.

Job Specifications/ Qualifications:

Attitude:

• Proactive, hardworking, honest
• Professional attitude and diligence
• Mature and resourceful
• Enthusiasm for the job
• Willingness to work independently
• Willingness to travel, work under pressure, and meet deadlines

Duration will be based on the performance with potential extension, will be discussed later .

Allowance: 150,000 VND/day

Procedure for Candidacy

Please send resume and cover letter, or nominations, to: [email protected]
Specify “A&F Volunteer” in the subject line.
Electronic applications only.
Deadline: August 15, 2016