Administrative Assistant/Receptionist

Position: Administrative Assistant/Receptionist
Period of Performance: Long-term (beginning August/October 2018)
Place of Performance: Ba Dinh District, Hanoi, Vietnam

Project Background:

Nathan Associates Inc. is implementing a USAID project in Vietnam to support the adoption and implementation of a risk management approach to customs, which will facilitate the implementation of the World Trade Organization’s Trade Facilitation Agreement of which both Vietnam and the United States (U.S.) are members. Nathan Associates Inc. will work with The General Department of Vietnam Customs (GDVC) to ensure simplification, harmonization, professionalization, and adoption and implementation of risk management customs approaches at the national and provincial levels to expedite cross-border trade and to enable Vietnam to implement WTO TFA commitments. The Project team will work with the GDVC, private sector and other Government of Vietnam (GVN) agencies to simplify policies and across GVN units, foster stronger linkages between national and provincial levels, and improve coordination and implementation at the provincial level.

Overview:

As Administrative Assistant/Receptionist, the candidate will report to the Administrator/Senior Secretary and Finance & Operations Director. He/she will be responsible for providing administrative support to the Administrator/Senior Secretary, Finance & Operations Director, Chief of Party and Deputy Chief of Party.

Responsibilities and Tasks

The Administrative Assistant will be responsible for the following:

  • Assist with the operational functions of the project office in Hanoi and ensure smooth coordination with the project office in Ho Chi Minh City;
  • Support the Finance & Operations Director and Administrator/Senior Secretary with daily tasks;
  • Manage the maintenance of project office;
  • Function as receptionist and direct phone calls and visitors to the proper personnel;
  • Work with staff to ensure office supplies needs are met;
  • Assist with the coordination of business meetings, conferences and events for office, staffs and counterparts.
  • Other tasks are directed by the Chief of Party and F&O Director.

Qualifications:

The Administrative Assistant should have the following qualifications:

  • University education in a relevant field (Bachelor of Business Administration, Economics, Finance and Accounting, English …) with an interest in international development projects;
  • 1 year or above of administration management experience, ideally in the NGO sector; USAID funded projects;
  • Good knowledge in finance management will be an asset;
  • Fluent English in speaking and writing;
  • Excellent communication skills;
  • Demonstrated ability to adapt and be flexible;
  • Possess good time management, analytical, interpersonal and organizational skills and work strategically and effectively in a team;
  • Able to handle confidential information appropriately.
  • Discretion, trustworthiness, team working, independent, deadline-oriented and proactive.

Reporting:

The Administrative Assistant will report to the Administrator/Senior Secretary with copy to the Finance & Operations Director.

Application Submission:

Interested applicants can submit their CVs/Resumes through https://tinyurl.com/VietnamTFPJobs. The deadline of applications is July 25, 2018 at 6:00 pm Hanoi Time. Only shortlisted candidates will be contacted.

Alternate URL Link:
https://docs.google.com/forms/d/e/1FAIpQLSdV6dIKk-QHqVAMjT1Wf8f2XnT1nlnv...

Job Details
Organisation Name: 
Nathan Associates
Location: 
Hanoi
Application Deadline: 
Wed, 2018-07-25