Administrative Assistant

U.S. EMBASSY HANOI

VACANCY ANNOUNCEMENT HANOI-2023-34

OPEN TO:                              All Interested Candidates

POSITION:                            Administrative Assistant     

OPEN PERIOD:                       May 11 – May 25, 2023

WORK HOURS:                       Full-time, 40 hours/week, Monday to Friday

STARTING BASIC SALARY:     US $13,827.00/year, grade FSN-7

ALLOWANCE AND BENEFITS: Please visit the following link: https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=ctncoefrpt0&returnToSearch=true&jnum=48092&orgId=114 to see the details in the section “Agency Benefits”

BASIC FUNCTIONS OF THE POSITION

Incumbent of this position will be the Consular Section’s office manager and concurrently be solely responsible for all management and administrative functions in the Consular Section.  Under the supervision and guidance of the Countrywide Consular Coordinator/Section Chief, Deputy Chief, and Locally Employed (LE) Staff Supervisory Specialist, the incumbent will provide all office management functions to the section, including budget management, procurement, travel arrangement, and office inventory, among others.  The incumbent will also provide secretarial functions to the section including assisting with protocol services, facilitating meetings, screening phone calls, and other logistical assistance. Additionally, the incumbent will provide American Citizen Services and visa processing assistance as required by the workload.

QUALIFICATION REQUIREMENTS

Education:     College or university studies is required.

Experience:    At least two years of experience in the administrative, office management, consular work, or area related to customer service, and/or work applying relatively complex regulatory material is required.

Languages: 

Fluent in Speaking/Reading/Writing English is required. (This will be tested.)

Fluent in Speaking/Reading/Writing Vietnamese is required.

HOW TO APPLY

Applicants should click the link HANOI-2023-34 (https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=ctn...) to submit their applications through Electronic Recruitment Application (ERA) by May 25, 2023 to be considered.  Position description and guidance on how to apply are available on the Embassy’s website. https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

POINT OF CONTACT: Human Resources Office

Telephone: 84-24-3850-5000 ext. 5127/5136

Email:  [email protected]