Administration cum Logistician

Handicap International has been active in Viet Nam since 1992. The organization’s vision is of a world in which all forms of disabilities can be prevented, cared for or integrated, and in which the rights of people with disabilities are respected and applied. We are currently seeking a qualified and motivated person, Vietnamese nationality, to work in their support office in Hanoi the in the position of
ADMINISTRATOR cum LOGISTICIAN
Position type: Full time, starting from April 2011.
Location: Ha Noi
Interfacing: The Administrator cum Logistician reports to the Finance Coordinator and interacts with all staff members in the country program as described in the Job description.

Job Summary:
Reporting to the Finance Coordinator, the Administrator cum Logistician monitors and validates all the procurement files from the project and support offices and transmit them to the Junior Accountant. S/he ensures that all Handicap International Vietnam procurements are done according to Handicap International Vietnam procedures and regulations.
The Administrator cum Logistician is responsible for the day-to-day logistics and administrative matters in the support office.
 
Main tasks & responsibilities:
Coordination
Participates to the Weekly National Coordination Meeting;
Co-operate with the Finance Coordinator in conducting internal audits at project sites;

Logistics:
- Drafts the annual and monthly logistics planning for the support office;
- Monitoring/follow up/coordination of logistics plans at project sites;
- Conducts the procurement, stocking up, authorizes and distributes office furniture and stationery
- Conducts all daily logistics tasks in the support office
- Supervises procurement process in project sites
- Transfers procurement files to Junior Accountant
- Supervises and monitor inventory of project equipment
- Supervises and monitor all contracts (medical insurances, office and house insurance, office and house lease contracts)
- Obtains quotations for equipment available in Hanoi for projects purchasing needs

Administration:
- Develop and monitor a filing and archiving system of hard copies and electronic copies;
- Develop and monitor a correspondence system with reference structure;
- Prepare documents to be sent from the support office;
- Monitor the follow-up checklists of office license, visa, passports, work permit;
- Monitor personnel leave (national and international), follow up on staff contracts;
- Organize and supervise the maintenance of working stations and office space (library, meeting hall, public area, store-room…);

Selection Criteria and Qualifications:
- University graduate in Administration, Accounting/Financing or relevant background;
- Formally trained as Logistician or Administrator;
- A minimum of 5 years’ experience in Logistics or Administration, preferably in the NGO circle.
- Fluency in English (IELTS 5 or equivalent) and Vietnamese;
- Computer literate and effective abilities in Word, Excel and Internet;
- Ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure;
- Ability to write Logistics and Administrative reports in English;
- Honest, meticulous, transparent, responsible;
- Very well organized;
- - Having an ethical and critical way of thinking;
Good inter-personal skills.

Applications should include:
- A resume (no more than 2 pages) summarizing qualifications and experience;
- An application letter (no more than one pages);
- 3 work referees and contact details.

Please indicate your expectation for remuneration/salary in your application:
Submit applications by 05 March 2011
Contact details:
Email to: [email protected] 
with cc to: [email protected]
or Post mail to: Mr Nguyen Thanh Liem, 133/5 Hòa H?ng, District 10, Ho Chi Minh city;

Handicap International is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. For detailed information on Handicap International, visit their website: www.handicapvietnam.org