Administration Assistant

The East Meets West Foundation (EMW),“the foundation for learning, healing and health", is a US-based non-governmental organization that assists disadvantaged communities in Vietnam, Laos and Cambodia through programs in education, health, clean water and sanitation. Founded in 1988, EMW has a 30-year track record of innovative and effective work in Vietnam and a vast portfolio of completed projects. EMW projects and programs are known for their high quality, long -term sustainability, emphasis on results, and significant scale.

East Meets West Foundation is seeking a short-time Administration Assistant who will be responsible for a variety of clerical duties to support the administrative activities, and operations of the East Meets West Foundation’s Da Nang office.

01 Administration Assistant (Based in Da Nang)

Assignments:

Work under the supervision of the Director for Admin. and Finance to provide the support in clerical, receptionist, administrative work.

Contract Duration:

The position will be definite for around 8 months, preferred starting from January – July/August 2019. The contract duration may be considered to extend to a long term position depending on staff’ performance and the office’s needs.

Main Tasks/Responsibilities:

1. Administrative works:

  • Coordinate with all EMW staff, including office staff and field staff in administrative and logistic support tasks
  • Meet and greet guests to the office. Receive, sort and distribute incoming and outgoing mails to appropriate staff members in the office
  • Answer telephone calls, take messages and transfer calls to appropriate staff members;
  • Prepare logistics arrangements for EMW’s operations such as Booking and reserving air tickets, hotels and ground transport for donors, EMW staff and others and processing the request for payment for these services;
  • Ensure efficient filing, tracking and storing system of documents;
  • Purchase and maintain office equipment and supplies with appropriate supplies;
  • Provide translation and interpretation for the office and project (English and Vietnamese) when required;
  • Other tasks may be included to assist Director for Admin. and Finance to ensure smooth running of the office.

2. Financial works:

  • Support scanning, photocopying finance documents

Job Specifications/Qualifications:

  • University graduate;
  • Fluency in English (speaking and writing);
  • At least 1 year of experience in Administration.
  • Strong presentation and facilitation skills, including an ability to build and maintain strong relationships with partners, suppliers and colleagues.
  • Fundamental knowledge and skills in report writing, negotiation, planning, and data processing with attention to detail.
  • Fluent in MS applications.

Salary and benefits will be determined based on experience and qualifications.

The deadline for the above position is January 8, 2019. All interested candidates are welcome to contact and submit their applications to:

EAST MEETS WEST FOUNDATION
E-mail: [email protected]

Job Details
Organisation Name: 
EMWF
Location: 
Da Nang
Application Deadline: 
Tue, 2019-01-08