Accounting Assistant

Accounting Assistant
(Hanoi, Vietnam)

The Organization

The International Center for Tropical Agriculture (www.ciat.cgiar.org) works to increase prosperity and improve human nutrition in the tropics through research based solutions in agriculture and environment. CIAT is a member of the CGIAR Consortium (www.cgiar.org), a global partnership that unites organizations engaged in research for a food secure future. Headquartered near Cali, Colombia, CIAT has regional offices in Vietnam (Asia) and Kenya (Africa), with staff posted in other developing countries as well. To meet growing demands for research-for-development solutions at a greater scale and under rapidly changing global challenges, CIAT has established an alliance with another CGIAR Center, the Bioversity International.

The Position

The position supports accounting-related functions in CIAT’s Asia regional office, backstopped by the global team in headquarters and other regions. As member of CIAT’s Asia team, he/she works closely with other regional administrative support (RAS) staff. The position reports to the Regional Finance & Administration Coordinator at the Hanoi regional office.

Key Responsibilities

• Support the CIAT Asia Finance in maintaining the financial records and statements of CIAT Asia regional office and archiving all accounting- related/administrative documents digitally and in hardcopy.
• Support staff for the preparation of required documents for processing travel claims, including travel advances, travel expenses, advance liquidation
• Process payments following the delegation of authority policy, including timely capture of expenditures, proper supporting documentation in accordance with the acceptable accounting practices and CIAT policies, directives and procedures, entry, forwarding for approval and replenishment.
• Ensure timely comparisons between cash book and bank statements for reconciliations of bank accounts, petty cash, advances and liquidation
• Ensure timely posting of expenses and other transactions in Agresso
• Follow up with the CIAT-wide implementation of IFRS and application in the region. Guiding CIAT financial regulations and directives, procedures when required
• Assist in conducting bank transactions and liaise with related external financial services
• Coordinate with CIAT Asia Finance and admin officer to review and revise the project budget when required and periodically.
• Perform other tasks as assigned

Required Qualifications

• Bachelor’s degree in finance and accounting or related areas.
• 02 year of experience in finance and accounting.
• Demonstrated capacity to perform in a team-based, culturally diverse and international work setting.
• Excellent level of professional English proficiency, both in writing and speaking
• Operational skills in using Microsoft Office suite and other IT applications/systems
• Be able to work with minimal supervision while demonstrating initiative and resourcefulness
• Flexibility and adaptability to work under tight deadlines and extended periods

Terms of Employment

The position is under the Nationally Recruited Staff (NRS) category and limited to applicants with Vietnamese nationality. Contracts are issued and renewed annually, based on performance and availability of resources. CIAT is an equal opportunity employer and strives for staff diversity; it offers a multicultural, collegial research environment with competitive salary and benefits.

Applications

Applicants are invited to send: 1) cover letter illustrating their suitability for the above position against the listed qualifications and work responsibilities, and 2) detailed curriculum vitae, including names and addresses of three referees knowledgeable about the candidate’s professional qualifications and work experience. Applications, including preliminary inquiries, should be addressed to the CIAT Asia Human Resources Office, by email to Ms. Pham Bich Ngoc ([email protected]) with the subject line “Application for Accounting Assistant”.

Closing date for applications is 30 June 2019 or until a suitable candidate is identified.