07 month Logistics Officer

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the field of Mine Action. We have operated in Vietnam since 2010 with projects in Hanoi, Hue and Quang Tri. We are seeking for qualified, enthusiastic, experienced Vietnamese national applicants for the 07 month Logistics Officer (LO) based in NPA-RENEW project office in Dong Ha city, QUANG TRI province with travels to Hanoi and/or field offices in provinces as work required.

General responsibilities:

• Responsible for the management and day-to-day supervision of logistical activities in NPA-RENEW project, incl. procurement, warehousing, fleet management and material planning
• Promote adherence of NPA guidelines and develop local systems for internal control
• Responsibility for implementing and monitoring of NPA logistic management systems
• Requisitions & local procurement
• Stock inventories, stock re-supply and distribution.
• Team and Department inventories
• Fleet management
• Continual implementation and monitoring of all internal logistic procedures.
• All documentation and records related to the above.

Specific duties

• Process all field requests and related local procurement in a timely manner;
• Keep accurate and up to date records of all requisitions, procurement, issuance and final destination (Field request,POs and related, GRN, GIN, TDI)
• Keep accurate and up to date inventories of any stock held and replenish and distribute in line with the programme’s requirements
• Keep accurate and updated inventories for all team and departments, including updating of all files
• Collect logbooks and fuel records, analyse, and report on fuel usage and kilometres on a monthly basis
• Keep accurate and updated vehicle history files (including detail of all servicing, repairs, logbooks and fuel records)
• Arrange servicing and repairs as required
• Constantly evaluate all local suppliers, their products and prices in order to obtain the best value for money
• Coordinate with project Finance Officer on payments and supplier follow up

Required qualifications:

• Minimum of Barchelor is required
• Fluent English Speaking/writing skills
• At least 02 year experience in Admin, preferably with an INGO
• Possess good analytical and Interpersonal Skills.
• Good time management and organizational skills.
• Able to handle confidential information appropriately.
• Able to work under stress to meet tight deadlines and handling multiple tasks.
• Self-motivated, independent and proactive

Interested candidates are invited to submit a CV and a cover letter in English, notarized copies of the Degrees/ Certificates and 03 references to:

1. Buidling A, Quang tri Foreign Service centre, Mr. Hai Duc.
2. From 22/04/2019 the CV application may send directly to NPA Vietnam via email [email protected] or at NPA-RENEW project office in 185 Ly Thuong Kiet, Kids First Village, Dong Ha City, Quang Tri Province, Ms. Le Thi Thuy Hang.

The closing date for application is at 4pm on 03rd May 2019 with start date from May/June 2019.

Women and disabled people are encouraged to apply. Only short-listed candidates will be notified.