Project Support Officer

Position:                Project Support Officer
Location:                Hanoi, Vietnam

Full-time position
ICEE is an international NGO, registered in Vietnam, which collaborates with other NGO’s and Government departments to ensure good vision outcomes for the people of Vietnam.
The Project Support Officer position has been created to assist in the development and implementation of ICEE’s primary eye care projects in Vietnam.
Please read more about ICEE on our website www.icee.org

Key Roles and Responsibilities:
- Day to day office management.
- Aligned with ICEE standard operating procedures, assist with the financial & administrative management of the office and all other ICEE locations in Vietnam
- Prepare and submit weekly funding requests & financial reports
- Monitor and organize payment for suppliers and creditors
- Ensure the financial management system is regularly updated and accurate
- Prepare and submit any regulatory payments and reports
- Ensure the filling management system is regularly updated and accurate
- Direct support for project activities in Vietnam, including:
Participation in all project meetings, responsibility for minute taking and ensuring the key information on projects is captured appropriately and stored in a standardised manner to ensure retrieval and professionalism.
Assist with report & proposal writing
Assist and coordinate all correspondence with various stakeholders
Co-ordination of the production of resource materials needed for the Projects. E.g. manuals, workbooks, certificates, CDs, translation of
materials, equipments.
Organise travel arrangements (International and Domestic) for project and education teams, including itineraries, air travel, visas, accommodation, transfers etc.
Where appropriate, ensure all reporting and monitoring & evaluation is completed at end of each trip
Administrative support to the Project Development Officer for all project related activities
Travel within Vietnam as required by the project

Skills Required:
- Excellent written and verbal communication skills in English and Vietnamese
- Experience with Email system, Microsoft Word, Excel and PowerPoint software packages
- Ability to meet deadlines
- Attention to detail
- Ability to work independently
- Willingness and ability to learn

Criteria:
- Minimum 3 years professional work experience, preferably in a public health, NGO environment
Please email your Application Letter and C.V. to [email protected] and [email protected] by 20 November 2009