Project Office Assistant

The Social Promotion of the Culture Foundation (FPSC) is a private, non-profit organisation, which since 1987 has worked to support human development and the promotion of culture. Through its programmes and projects FPSC tries to promote human, social and economic development that recognises and strengthens the dignity of the people it works with and respectful of the cultural identity of the peoples and social groups it supports. Its philosophy is expressed through its operational model of a “small, agile and independent organization”, which allows FPSC to strengthen and capitalize on its realized work and to respond to the future challenges of raising the capacity of management, optimizing the use of resources and maintaining cost economy.

FPSC is recruiting project office assistant to support the implementation of its ‘Ngoc Son – Ngo Luong Nature Reserve – Tan Lac and Lac Son district – Hoa Binh province project”

Back ground
The Ng?c S?n–Ng? Luông Nature Reserve located in the South-West of Hoà Bình province provides a critical forest corridor between Cúc Ph??ng National Park and Pù Luông limestone range. This area supports limestone forest in this transition zone between the mountainous north-west region and the Red River delta.  The larger landscape, which the Ng?c S?n–Ng? Luông Nature Reserve forms part of, is a large area of natural forest supporting high biological diversity including rare and threatened species list in the Red Book of Vietnam. Contrasting with the richness of the biodiversity, local people living within and around the nature reserve are poor.

From 2007, FPSC and Forest Protection Department (FPD) of Hoa Binh province are implementing the Community-based forest conservation and ecotourism development in Ngoc Son – Ngo Luong Nature Reserve – Tan Lac and Lac Son district – Hoa Binh province project. The project aims to support the conservation of biodiversity in the nature reserve by improving livelihoods of local communities through ecotourism and other sustainable, natural resource based development options. Moreover, the project pretends to improve the capacity building and the management plan of the FPD’s management board in the nature reserve. This project is funded by the Spanish Agency for International Cooperation and Development (AECID).

1. Project Officer Assistant 

Terms of Reference

Duty Station
This is a Hoa Binh town based position but requires some travel to the project area in Ngoc Son – Ngo Luong Nature Reserve – Tan Lac and Lac Son district and provinces around the project area
The project will provide a free accommodation to this position in Hoa Binh town during the project lifespan.

Duration: 12 months with potential extension up to 24 months

Direct Supervisor: Project Co-Director

Duties and responsibilities

Terms of Reference for office assistant
The main purpose of this position is to act as assistant in the office (mainly logistic, translation and administration activities, but also finance activities), field trips and meetings. Moreover the assistant has to translate generated documents during the project implementation, especially the documents written by the Co-director and Project Coordinator, from Vietnamese to English and vice versa, and to type and translate the documents produced by the Commune Facilitators from Vietnamese to English. Finally, the assistant has to act like interpreter to the Co-Director in the field and the meetings in Hoa Binh.

Main Duties:
1. To type in Vietnamese and translate into English the documents written by the Commune facilitators;
2. To translate administration documents of the project from Vietnamese to English and vice versa;
3. To scan and photocopy all documents needed. To obtain books, maps, and other material for the project;
4. To Prepare logistic for workshop, such as location, materials, follow up the contact list meeting etc.
5. To maintain the library of FPD and to manage it;
6.To arrange the logistic for office running;
7. To support the financial Manager and project coordinators in their tasks;
8. To support communications between members of the project implementation team (including the Provincial Project Director);
9. To accompany the Project Co-Director in the field to act as interpreter;
10. To assist the Project Co-Director and the Provincial Project Director with any task related to the implementation of the project that may be reasonably requested by them.
Degree qualification in a relevant subject (secretary, foreign languages, etc);
field experience working in rural areas
Dynamic and highly motivated, able to manage complex sets of tasks, and function independently; 
More than 3 years relevant and practical experience working in high standard office atmosphere;
Good spoken and written English and fluent Vietnamese;

A one page covering letter should specify the position being applied for and highlight why the candidate feels they are the right person for the job.  A CV detailing professional experience and relevant qualifications should be provided, and three references.

Interested candidates should respond by email to the Project Co-Director, Mr Luis Santiago at [email protected] .  The position being applied for should be indicated in the subject line.

Applications must be received by 7th October, 2009.

FPSC regrets that due to the large number of expected applications, only applicants being called for interview will be responded to.

Job Details
Organisation Name: 
Hoa Binh province
Application Deadline: 
Wed, 2009-10-07