Office Assistant

ORBIS International is a leading International development, humanitarian organization, which works in developing countries to save sight and transform lives through capacity building activities for ophthalmologists and improved access to eye care. ORBIS is seeking a qualified Vietnamese national for the post “Office Assistant” at the ORBIS South East Asia Office in Hanoi.

TASKS AND RESPONSIBILITIES:
- Assist with secretarial functions in the ORBIS South East Asia Office: reception, telephone, fax, typing, photocopying, mail (incoming/outgoing);
- Assist the Operations Manager in organizing and logistic arrangements for ORBIS South East Asia visitors (hotel and air ticket booking, travel arrangements, visas, etc.) and for training, workshop held by ORBIS;
- Order stationery and small items of office equipment as required;
- Assist in ensuring proper maintenance and repair of office equipment;
- Maintain cash in hand appropriately under the guidance of the Operations Manager;
- Translate  administration related documents, as needed.
- Ensure the cleanliness and tidiness of the office;
- Keep good filing system of the office documents and relevant records;
- Take notes and prepare meeting minutes for proper distribution
- Perform other related tasks, as required.

QUALIFICATIONS & KNOWLEDGE:
- Good organizational and secretarial skills;
- Experience with office equipment and systems for secretarial and communication purposes;
- Strong verbal and written communication skills in Vietnamese and English;
- Previous working experience in NGOs or international organisations;
- Excellent skills in MS Word, Excel and power point;
- Good team spirit and ability to work under pressure.

A competitive remuneration package will be offered based on the successful candidate’s abilities, experience and qualifications.

Interested candidates are encouraged to send via email an application letter, CV in English together with a recent picture and photocopies of qualification certificates before June 25, 2010 to 

Ms. Tran Thi Lan Anh, Operations Manager, ORBIS South East Asia,
Email: [email protected]

Only short-listed candidates will be contacted for an interview.