Deputy Project Manager

CARE in Vietnam is a Non-Government Organization representing the CARE International network. CARE in Vietnam is a creative and dynamic organization, working with Vietnamese partners in the sectors of health, rural development and disaster mitigation and preparedness.

CARE in Vietnam is looking for experienced and qualified Vietnamese to fill in a Deputy Project Manager Position for Stronger Project

Position information:
Position title:    Deputy Project Manager
Reporting to:     Project Manager
Contract:         One year contract with high potential for extension
Base in:           Ho Chi Minh city with travel to project sites as required

This position is exist to make all project activities conducted in quality, timely and effective manner to achieve all the project objectives and indicators designed in the project lograme. Project Manager (PM) works as a leader of the project team in planning, implementing and monitoring all project activities in line with CARE and the donor’s policies and guidelines, controlling the donor approved budget, preparing quarterly Costed Work Plan (CWP), reports to donor, maintaining good relationships with donor and Vietnamese partners, and staff management.

Reporting Relationships

This position will directly oversee and receive reports from 2 Project Officer who are based in Ho Chi Minh city


1. Planning:
a. Develop new or revise the annual work plan in the submitted proposal together with the project team, and with partners if applicable
b. Present the workplan to all the project staff at CARE and partner staff to ensure their understanding and concensus of the logical flow of project activites and their responsiblities/duties in each activity

2. Implementation:
a. Effectively use all the project resources to make sure activities done as planned and responsive to correspondent indicator(s) in the project logframe (LF), and under CARE vision, mission, values, programming principles
b. Closely control any deviation of designed activities or unexpected problems, timely inform them to the supervisor and other senior staff and suggest or take action for adjustment after adequate consultation with the supervisor and, if necessary, with partners
c. Provide tight technical supervision to the project staff, partners and consultants for quality assurance, particularly on all kinds of trainings, workshop, outreach work and IEC material development
d. Identify priorities of activity and sub-activity implementation to meet deadlines

3. Monitoring & Evaluation (M&E):
a. Work with the supervisor, Technical Advisor (TA) and Health Program Coordinator (HPC) or external consultant to revise the designed LF to be correctly understood and intepreted by the project staff and partners
b. Use CARE minimum M&E Standards to develop adequate M&E tools and system for data collection with the project team, partners and/or consultant at the beginning; periodically revise and update the tools for better use
c. Coach, assign and oversee individual project staff to do specific monitoring tasks
d. Verify the data collected by staff at the end of each month, record and file it in appropriate manner
e. Use the monthly updated M&E data to assess the project progress of achieving the designed indicators in the LF, and use it for Monthly Progress Reports and reports to donor
f. Regularly travel to project sites to assess partner performance and provide necessary support

4. Report writing:
a. Prepare and update Monthly Progress Report as CARE template, and submit to the Project Manager/ supervisor on the date identified of the report month
b. Prepare quarterly, semi-annual and annual reports and all necessary annexes to donor as required in the IPIA and in correct format of donor
c. Submit these reports to the supervisor, TA and HPC at least 5 days prior to the due date for finalization and timely submission to donor

5. Finance management:
a. Weekly control the project budget to ensure proper expenditure of each budget line to minimize any under- and over-spending over 10%, and comply with donor’s financial guidelines to prevent any potential disallowed costs
b. Timely identify, inform and discuss any financial issues with the Deputy Director (DD) – Finance and Admin, Finance Manager and supervisor for appropriate solutions

6. Human resources management:
a. Staff: understand and use CARE staff policy as a tool of staff management; prepare and update JDs of all the positions under your supervision; cooperate with HR Department and Senior Mangers for recruiting of new or replaced staff and for dealing with internal team conflict; build and reinforce a good working team; weekly oversee staff performance; coach staff on their incompetent areas whenever necessary; provide constructive feedbacks to staff; promote smooth and clear communication within your team and with other CARE staff
b. Consultant: develop TOR for consultants in consultation with the TA; make decision of recruitment according to the authority level of PM; oversee the work progress and technical fitness of consultants; assess consultant work

7. Partnership maintenance with:
a. Donor: understand and comply with all donor’s policy and guidelines; prepare timely responses to donor requests in consultation with the supervisor, TA and HPC; maintain good relationship with donor; host donor visits to the project sites
b. Vietnamese partners: provide them regular technical support for quality ensurance; negotiate contract, work plan, M&E indicators, cost norms and financial guideline with them
c. Government: understand the Viet Nam Laws, Government policies, regulations and guidelines relevant to the project to make sure CARE compliance to them; inform CARE leaders about any changes of these documents;
d. Represent CARE to donor and Government when authorized

8. Involvement in proposal development:
a. Provide lessons learnt of the past and current projects to help develop new proposal
b. Provide creative ideas, literatural information, secondary data to the proposal development team when applicable
c. Review and provide comments for different drafts of new proposal, including the LF, objectives, targets, and indicators

9. Networking/alliances:
a. Represent CARE and the project at various meetings, workshops and events as required by the project or under direction from the supervisor, HPC, DD or Country Director (CD).  
b. Refer all media interest in and contacts with the project to the CD.  Do not provide written or verbal comment on the project to local or international media without the expressed permission of the CD.
c. Develop, maintain and strengthen relations with other agencies working in the same geographic or technical area.
d. Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the Project and the reputation of CARE International in Vietnam.

10. Others:
a. Demonstrated commitment to gender equity and diversity
b. Promote a safe and secure work environment;  foster a safety and security culture;  and ensure consistent application of, and compliance with, CARE Vietnam safety and security policies and procedures
c. Contribute to the development and application of CARE program approaches, long-term strategic plan as well as health sector strategy
d. Other duties as assigned.

Selection Criteria
1. At least 1 year experience managing community-based HIV/AIDS projects for an international organization with technical knowledge on HIV prevention, care and support for PLHIV and OVC;
2. Proven experience and skills of project cycle management, including planning, implementation, monitoring, evaluation, finance management, staff management and partnership;
3. Proven professional experience and skills of problem solving, negotiation, communication, facilitation and training;
4. Ability to work effectively as a team member/leader and with minimal supervision;
5. Computer skills (Word, Excel, PowerPoint, and Outlook applications);
6. Familiarity with and commitment to gender equity;
7. Fluent written and spoken English language skills;
8. Willingness to frequently travel to project site(s)

Interested candidates should send a full CV in English and stating the position title to email: [email protected] .Closing date to apply for this position: 20 September 2010

The short-listed applicants will be contacted for interviews. Please no telephone contact after submitting the application.

Job Details
Organisation Name: 
CARE in Vietnam
Application Deadline: 
Mon, 2010-09-20