Administrative Assistant
Position: Administrative Assistant (AA)
Reporting to: Acting Head, Administration Department
Location: MCD head office, Hanoi, Vietnam
Organisational environment
The Centre for Marinelife Conservation and Community Development (MCD) is a non-government organisation devoted to coastal community livelihoods, marine conservation and sustainable coastal development in Vietnam.
MCD recognises the living interdependency of coastal communities and marine ecosystems. The coastal and marine environment provides jobs, food and ecological services, and must be protected to ensure the livelihoods of local people are sustained.
MCD has a special focus on coastal wetland and coral reef areas because of their sensitivity, state of degradation and high level of biodiversity and because of ecological services they provide to Vietnam and the millions of Vietnamese who depend on these areas for their livelihood.
MCD is implementing a number of projects from small to medium size. The projects aim to contribute to long-lasting, sustainable and improved livelihoods for millions of poor Vietnamese depending on coastal wetlands and coral reef resources. Project activities are focused in Nam Dinh and Thai Binh provinces in the north and Khanh Hoa province in the central region.
Job Description
This position will provide assistance in administration functions for the smooth running of the office to support all program areas to achieve overall project objectives. The responsibilities include but are not limited to:
- Undertake Receptionist tasks including telephone operation
- Assist in office facilities maintenance: internet, telephone, email system, PC maintenance service, office building services, etc.
- Assist in travel arrangements for MCD personnel in Hanoi and field visits
- Assist in warehouse operation and inventory management
- Assist in logistic preparation for meetings, trainings, workshops, photocopying related materials
- Coordinate the procurement of miscellaneous things including stationeries and office supplies
- Draft correspondences on administrative issues, consultant, service contracts
- Maintain overall responsibility for the office filing system
- Assist in human resources management activities
- Undertake works related to SHI, PIT for organisation
- Take charge of Office Cashier
- Manage and use Office Stamps
- Undertake translation and non-simultaneous interpretation when required
- Take other assignments that might be required
Required qualifications, skills and experience
- Graduated from University or College, preferably in administration, social sciences
- Priority for work experience in NGOs sector or development projects
- Attention to detail, well developed written and oral communication skills in both Vietnamese and English
- Knowledge and understanding of all aspects of position responsibilities.
- Good computer knowledge of MS Office applications (Word, Excel, Internet browsers);
- Ability to work in a team, as well as independently.
Employment duration and workplace
- 6 months start from 1/02/2010 to 1/07/2010, with opportunity for extension, subject to individual capacity
- The successful candidate will be based in Hanoi with possible travel to project sites (when necessary)
How to Apply
Interested candidates should send their CV, together with a cover letter, in English and Vietnamese, copies of academic records and references to MCD by email, express mail or hand-delivered.
Application deadline: January 26, 2010
Contact: Ms. Hoang Anh, Acting Head of Administration Department
Email: [email protected]
Centre for Marinelife Conservation and Community Development (MCD)
Suite 3104, Level 31, Building 34T
Hoang Dao Thuy Street, Trung Hoa Nhan Chinh Area, Cau Giay District Hanoi, Vietnam
Phone: +84 4 222 12923
Fax: +84 4 222 12924
Web: www.mcdvietnam.org