Administration Coordinator

Population Services International (PSI) is the world’s leading nonprofit social marketing organization, with programs in 64 countries. PSI’s mission is to generate measurable health impact through culturally appropriate behavior change communications and by delivering affordable and accessible health products and services to low-income and vulnerable populations.
They are now looking for a talented, dynamic and highly motivated Vietnamese individual to contribute to our growing organization and to meet the challenging demand of the following position based in Hanoi: Administration Coordinator

This position will provide PSI/ Vietnam administrative assistance to ensure the smooth running of the office to support all programming areas. This position will also work closely with the Administration Manager and other Admin staff in managing administrative functions. The responsibilities include but are not limited to:
- Assist in management of office daily operation in term of administration; ensure that all office facilities and service are ready and available for daily work.
- Provide administrative support to PSI operations, such as arrangements for travel, trainings, workshops and other program activities, including managing accommodation, visa and logistics requirements for PSI visitors and other PSI/Vietnam staff;
- Mange fixed assets and filing system and maintain office equipment;
- Prepare and Translate correspondence (in-coming and out-going letters, project documents) and provide interpretation for guests, consultants, experts coming to Vietnam for assignment;
- Assist Administration Manager in liaising with organizations/agencies/suppliers for all matter related to administration;
- Prepare contracts for procurement of, procure and maintain offices supplies and services in accordance with donor and PSI requirements.
- Assist in management of office supplies and services contract tracking system.

Requirements:
- Relevant University degree; Fluent in written and spoken English;
- Significant demonstrated experience (at least 3 years) in administrative management in an international organizations;
- Knowledge and understanding of all aspects of position responsibilities;
- Good command of email system, MS Office applications (Word, Excel, Power Point, Access);
- Initiative and creativity in solving problems; ability to work well under pressure.
                 
A competitive remuneration package will be offered to the successful candidate

Interested candidates are requested to e-mail a letter of interest indicating the position you are applying for,  and updated CV no later than 17:00 PM on 15th March 2010 to: [email protected]  or
fax: (04)3944 6323 or mail to PSI Vietnam, 4th Floor, Side B, TOSERCO Building, 273 Kim Ma, Ba Dinh, Hanoi
Only short-listed candidates will be contacted for interviews. Please do not contact via telephone. Dossier will not be returned.