Administration and Finance Assistant

The International Livestock Research Institute (ILRI) is part of a global network of 15 Future Harvest centres, funded by the Consultative Group on International Agricultural Research (CGIAR).

Further information, please visit http://www.ilri.org/. 

To meet the needs of our expanding activities in Vietnam and elsewhere in the region, they are looking for a motivated, energetic, open-minded candidate for an Administration and Finance Assistant position to provide admin and finance support to research team of ILRI. The selected candidate will work full-time at ILRI Vietnam office in Hanoi starting immediately for a one year contract and with extension possibility.
Please submit letter of application, comprehensive resume with recent photo and contact details of three (3) referees to the following [email protected]. The dead line is 16h00 on 15 January 2010.

Requirements/Qualification:
- A native Vietnamese, holding a bachelor degree in economics or related field;
- Having at least 3 years of experience in working with administration and finance/accounting area. Experience in international working environment is an advantage;
- Having knowledge on administration structure of Vietnam;
- Be interested in development and poverty reduction field;
- Having ability in managing stressful working situation and team work spirits;
- Ability to work independently with minimal supervision and have initiative
- Fluent in English. Good command of computer usage: MS Windows, MS Office, Email and Internet.

Under supervision of ILRI Vietnam Country Coordinator, his/her responsibilities as follows:
- Assist in bookkeeping, financial reports, payment, banking, tax, budget estimation, advancements, and location expenses based on project operation budget.
- Handle of reception activities: Welcome and receive visitors/guests; Phone pickup and answering or taking message; Manage the in/out faxing and letters; Maintain and the contact list etc.
- Ensure the proper functions of administration unit:
- Ensuring systematic filing/documentation of office;
- Contacting with local authorities/suppliers/contractors;
- Contact with Bank, Dipserco or tax authority as requested;
- Working with building service and arrange receipt/copy of expense to be paid;
- Assisting the coordinator or his/her designate in assessing and managing administrative needs of the project and office;
- Handling logistic for workshop/travelers/visitors including visa and ticket arrangement
- Manage attendance record and maintain NRS leave record and balances for all staff
- Handle Travel Authorization for the technical staff;
- Library/Store keeping or update;
- Other works (as assigned)

Please submit letter of application, comprehensive resume with recent photo and contact details of three (3) referees to the following [email protected]. The dead line is 16h00 on 15 January 2010.