Program Assistant, Healthy Markets Activity, Vietnam Country Program
Tracking Code: 6007
Job Description
Please submit a cover letter with your resume in one document describing your interest in this position and how you meet the requirements. Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to be considered and confirm this in their cover letter. PATH offers a highly dynamic work environment and provides competitive compensation and benefits based on experience. Salary and benefit package are paid in VND.
NOTE: You are required to be a citizen of Vietnam to apply for this position. We WILL NOT respond to your application if you do not meet this requirement.
PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health. Working in Vietnam since the early 1980s, PATH established a permanent office in Hanoi in 1997.
The Vietnam country office is committed to respond to community health needs in Vietnam and works in such areas as reproductive, maternal, and child health, TB, HIV, vaccines and immunization, emerging and epidemic diseases, and health technologies. To achieve impact, PATH Vietnam works across the public and private sectors and focuses on sustainable, system-level changes.
PATH is working under a new United States Agency for International Development (USAID) Cooperative Agreement entitled Healthy Markets Activity. The project’s overall goal is to contribute to the prevention of new HIV infections among most at risk populations. The expected program will include a network of complementary partners to bring about changes that result in strengthened local leadership and capacity for comprehensive and effective programming and social marketing of critical HIV goods and services.
PATH seeks a Program Assistant, based in Ho Chi Minh City to provide administrative, programmatic and logistical support to implementation of the Healthy Markets. Key responsibilities and duties include:
- Provide logistical support and liaise with partners to arrange meetings, trainings, workshops, field trips and other travels;
- Provide administrative support for securing all necessary in-country approvals;
- Coordinate with administrative team to arrange travels for project staff, consultants and visitors;
- Assist in ordering equipment and supplies for project sites;
- Provide support to Ho Chi Minh City-based program staff in the implementation and monitoring of project activities;
- Take notes at meetings and workshops and prepare/distribute timely minutes;
- Organize, assemble, and distribute reports, communication and advocacy materials, and other documents;
- Assist in interpretation and translation of project documents and materials, and formatting of documents and presentations;
- Provide support to team leaders and program staff in the implementation and monitoring of project activities;
- Provide support to financial team in financial management;
- Assist Chief of Party and Deputy Chief of Party in setting up team meetings and following up team action items/assignments;
- Telephone handling, and reception duties;
- Liaise with landlord on utilities, maintenance and office safety & security;
- Track staff leaves and travels;
- Manage petty cash and supervise office cleaner;
- Provide other administrative support as required.
Required Skills
- Strong administration and computer skills;
- Good attention to detail, be well organized, self-motivated and flexible;
- Strong support staff skills/customer-focus;
- Good interpersonal skills and ability to work effectively in a team;
- Fluency in written and spoken English and Vietnamese.
Required Experience
- Minimum of 3 years working experience in a similar area in an international organization;
- Experience providing support to staff of middle-range office.
You must currently have legal authorization to work in Vietnam.
PATH is dedicated to diversity and is an equal opportunity employer.
Job Location : Ho Chi Minh City, , Vietnam
Company Location : Vietnam, Ho Chi Minh City
Position Type: Full-Time/Regular