Administrative Assistant cum Receptionist

VACANCY ANNOUNCEMENT

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. We work in a variety of fields and support our cooperation partners in designing strategies and meeting their policy goals. GIZ Viet Nam is currently engaged in three priority areas: 1) Vocational training; 2) Environmental policy and sustainable natural resource use; 3) Energy and additionally in the area of Macroeconomic Reforms / Green Growth. For further information please visit our website: www.giz.de/viet-nam.

GIZ Country Office in Viet Nam is looking for a local qualified candidate to fill the following position:

Administrative Assistant cum Receptionist
Duty station: Hanoi
Duration: Starting as soon as possible with 2 years contract with possible extension

Main responsibility:

• Manage the Tender Mailbox (check the coming mails from bidders, sort out them into respective folders and distribute them to the persons in charge of tender process etc.)
• Manage tender dossiers submitted in hardcopy from bidders and forward them to C&P colleagues in charge
• Coordinate the working schedule and the logistic services of logistic assistants and drivers
• Scheduling of two meeting rooms in the GIZ Office
• Welcome external guests, answer and transfer incoming phone calls, mails and provide them with the sufficient information if requested
• Manage the incoming and outgoing post for GIZ Office and projects
• Perform other duties when needed

Minimum requirements:

• B.A. in business administration or related areas
• At least 1-2 years of professional working experience in a relevant position and in a multicultural environment
• Ability to communicate with and relate easily to both international and national colleagues
• Ability to work with flexibility and under the high pressure of workload
• Be well-organized, proactive and have team spirit
• Good working knowledge of PC and modern telecommunication systems
• Excellent command of Vietnamese and English in writing and speaking; knowledge of German is an advantage.

Successful candidates will enjoy good working conditions, competitive benefits and compensation and good policies of training and development.

Interested qualified candidates are invited to send the GIZ Application Form in English, copies of relevant certificates and references, either by email (to [email protected]) or by post (to GIZ Office Hanoi, 6th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam) before 31st March 2022.

Note: Please state “Application for the Administrative Assistant cum Receptionist – GIZ Office” in the subject line or on the envelope. The short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.

Please complete all the information in GIZ Application form with link download here: https://bit.ly/3fgNWHq.

GIZ – YOUR PARTNER FOR A BETTER FUTURE