Title: Procurement, Office Admin and Finance Internship (Operational Internship)
Location: Hanoi, Vietnam
Program: Vietnam Country
Start Date: June 15, 2023
End Date: December 15, 2023
Estimated number of hours per week: 40
Will the intern be receiving a stipend? Yes
Will the intern travel? (local or international): No
*Please include a cover letter with your resume describing your interest and how you meet the qualifications.
PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges. Working in Vietnam since the early 1980s, PATH established a permanent office in Hanoi in 1997, and an office in Ho Chi Minh City in 2014.
Description of the project the Intern will complete:
Practice and learn about daily work of procurement/admin/finance through supporting the Vietnam office procurement/admin/finance team includes procurement activities, daily administration, payment process and under the supervision of the Procurement Associate.
Description of overall learning objectives and goals for the internship/benefit to the Intern:
To gain practical experiences in the field of purchasing/procurement and admin/finance management, regular duties and responsibilities of procurement/admin/finance position.
Brief description of required skills/experience the intern should possess:
- Basic understanding of procurement, financial and administrative principles
- Good verbal and written communication skills
- High level of detailed focus, accuracy, and responsibility
- Good negotiation skill is an advantage
- Motivation and strong desire to learn and take on new challenges.
- Proficient skills in computer including experience with MS Office products such as Word, Excel, Outlook
- Familiar with Google Form is an advantage
Skills to be developed and/or expanded during internship:
- Insight into the working environment and understanding the culture of the organization.
- Standard procurement, admin and finance practice
- Purchasing and negotiation skills
- Admin and logistic support to Vietnam office
- Payment document review and control
- Good skills of communication and coordination with other team members
- Other related skills of procurement, admin and finance
Proposed activities:
Procurement activities:
- Provide support to procure goods and services for Vietnam Country program
- Assisting in the registration of new vendors;
- Assisting in contacting vendors and supporting them in the finalization of requested documents;
- Assisting in managing vendor databases;
- Sending communications to vendors;
- Supporting the implementation, monitoring of the Procurement Plans, monitoring progress and sending updates to project teams;
- Assisting in procurement of goods and services in compliance with the PATH procurement policy.
- Assisting with the preparation of documents and implementation of the document/file management system;
- Conducting research on best practices and potential vendors;
- Other related initiatives and activities.
Administration activities:
- Receiving and submitting correspondence at relevant government organizations.
- Acting as Receptionist backup as needed
Finance/Accounting activities:
- Assisting Finance Unit in scanning, copying and filing documents.
- Rearranging and pre-reviewing financial supporting documents for payment
- Entering Petty cash payment transactions (to spreadsheet)
- Support other/ad hoc activities as seen relevant and needed.
Candidates must currently have legal authorization to work in Vietnam.
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
*PATH has become aware of scams involving false job offers.*
Please advise:
- PATH will never ask for a fee during any stage of the recruitment process.
- All active jobs are advertised directly on our career page.
- Official PATH emails will always arrive from an @path.org address or @silkroad.com address.
Please report any suspicious communications to [email protected] [1]
How to Apply:
All applications are made online. For a full job description and to apply online, please access via this job link (https://bit.ly/3oA6yuD [2]) or visit PATH website (www.path.org [3]) then go to (Careers/Search Job Listings/PATH’s Internship Opportunities). Deadline for application is 15th June 2023.