JOB DESCRIPTION
JOB TITLE: Finance Volunteer
LINE MANAGER: Finance Controller
WORK LOCATION: Ha Noi – Country Office
INTRODUCTION:
CARE is an international development and humanitarian aid organisation fighting global poverty and injustice, with a special focus on working with women and girls to bring lasting change to their communities. CARE works with communities supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.
CARE International in Vietnam (CVN) is a dynamic organisation working with Vietnamese partner organisations for over 28 years on 200+ projects. CVN recognises that the key to achieving equitable development outcomes lies in shifting deeply rooted, structural underlying causes of poverty and social and gender injustice which contribute to exclusion and vulnerability of particular groups in society. CVN’s long term programme goals are that Remote Ethnic Minority Women (REMW) and Socially Marginalised People (SMP) equitably benefit from development, are resilient to changing circumstances and have a legitimate voice.
PURPOSE OF THE POSITION:
This position is a member of CARE Vietnam finance team, supporting the team in various accounting and finance related tasks to ensure the optimum operations of the team. This position bases in Ha Noi, with travel required to project sites if needed.
MAIN RESPONSIBILITIES
- Record data to Bank book and Cash book on the daily basis
- Stamp & filling financial documents (bank, cash, Journal voucher, bank statement, etc)
- Label filling docs
- Scan intra company documents
- Provide general administrative support including key in financial information into SUN system, filing, sending and circulating mail, fax; photocopying, travel booking, helping to prepare float accounts, payment vouchers etc.
- Provide informal interpretation and translation of letters and documents.
- Attend meetings, take notes and prepare meeting minutes.
- Provide logistical support in the organisation of trainings, workshops, and field trips etc.
- Travel to field to support finance officers during internal audit/monitoring visit in short notice (if any).
- Support to get and file Payment vouchers and Journal vouchers during and after project audit.
- Timely collect staff time sheets from Admin/HR and check to ensure the accuracy.
- Support to verify supporting documents/ payment voucher
- Perform others tasks as required.
COMMON ACCOUNTABILITIES FOR VOLUNTEER AND INTERN:
- Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure compliance with the safety and security policies and procedures;
- Demonstrate an ongoing commitment to gender equality, diversity and child protection;
- Comply with CVN’s financial and operational requirements, foster strong communication between operations and programme teams and uphold high standards of honesty and integrity in personal conduct.
EXPERIENCE AND QUALIFICATIONS:
- Minimum Relevant diploma, certificate and/or Vocational Training;
- Ability to follow standard policies, procedures and processes;
- Demonstrated good interpersonal skills, detail-oriented, positive working attitude, well-organized;
- Demonstrated ability to take direction and to work as part of a team and to learn new skills and knowledge;
- Good communication skills in Vietnamese and English;
- Intermediate knowledge in Microsoft Office and numeric skills; and
- A willingness to learn about CARE, gender equality and women’s empowerment activities;
Child Protection
CARE International in Vietnam is committed to protecting the rights of children in all areas we work around the world. Applicants are advised that CARE International in Vietnam reserves the right to screen candidates to ensure a child-safe environment. Further information can be found in the CARE Vietnam child protection policy.
Application procedure
Interested candidates should submit the following documents in English, clearly stating the title of the Terms of Reference to: [email protected] by COB April 15th , 2018.
- Cover letter (or email)
- CV
CARE is an equal opportunity employer committed to a diverse workforce. Women, ethnic minorities and people with disabilities are strongly encouraged to apply.