World Vision International – Vietnam (WVV) invites Vietnamese competent candidates for the position Finance Officer of Micro Finance Unit [1] - Regular work base: Hanoi office.
Interested candidates are invited to apply ONLINE via WORLD VISION VIETNAM'S WEBSITE BY 7 AUGUST 2015 - http://careers.wvi.org/jobs/vietnam/finance/wvv-micro-finance-finance-of... [2]
INTRODUCTION
As per WV Vietnam strategy, micro finance is managed as one of its initiatives. In other word it is part of WV Vietnam and not as a separate entity line in other countries. .
Micro Finance program’s mission is to foster improvement in the quality of life among the clients in Vietnam by assisting the economically active poor and graduating the moderate and poorest of the poor into entrepreneurial skills. This will be accomplished through a sustainable Micro Finance program that provides access to loans, insurance and savings within program areas. All aspects of the services that MF program delivers are built to lead the development of appropriate models, capacities and systems for Micro enterprise development in Vietnam, resulting in sustainable economic development as part of WVI transformational development ministry throughout ADP communities.
MF Program is structured in two management levels: central office in Hanoi and branch office at provincial and/ or regional level. All direct transactions with clients including clients screening, loan processing and loan collection are carried out at communities’ level through a network of local staff.
At present, MF Program is operation in 11 districts mainly in the north and central of Vietnam.
PURPOSE OF THE POSITION
- To support MF Finance Manager in maintaining high standard of financial stewardship to ensure the sustainable operation and compliance with existing regulations.
- To assist the Manager in the accounting and finance management functions of the Micro Finance Program.
- To be mainly responsible for maintaining day to day financial, accounting transactions at NO and reviewing financial reports at branches level in order to ensure compliance with organization policy, Government legislative requirements as well as VFI policies and standards.
MAIN RESPONSIBILITY
Planning and system development
- Provide assistance to Finance Manager to develop, improve and maintain standard financial systems in order to ensure appropriate levels of security and controls over the organization's resources.
- Provide assistance to Finance Manager in developing/revising Finance Manual, Finance Guideline and Internal Control System
- Revise/update Accounting Manual including Chart of Account timely to meet with the changes on financial recording.
- Provide technical oversight to the Branch accountants in formulating the branch accounting system.
Accounting and finance Implementation
- Provide assistance to Finance Manager to prepare and revise annual budget forecast, Plan of Action for both branches and national office as required.
- Record and enter transactions into accounting system at NO level on daily basic.
- Verify all supporting documents/invoices attached to relevant Voucher before payment/transfer.
- Consolidate financial reports of NO and branches, including balance sheet, Income Statement, T6 report and other report as required by the MF PROGRAM management team in SunSystem on monthly basic.
- Prepare monthly NO bank reconciliation in both VND and USD.
- Review financial reports, vouchers, invoice and other financial documents at branches periodically through field trips.
- Review financial policies, procedures, internal control system regularly; make good recommendations to make them more relevant, applicable and cost effective to MF Program.
- Arrange all payments in a timely and cost effective manner.
- Provide assistance to Finance Manager to prepare for the internal/external audit.
- Fill financial record, files, reports systematically for easy access and use.
- Frequently check the account payable and account receivable to ensure complete and accurate record of all money.
- Prepare and implement staff payroll, benefit and income tax for branch staff on a monthly basic.
- Ensure timely submission of branches’ financial report and bank reconciliation (hard copies) to Hanoi.
- Update Fixed Asset, Inventory and other related books as required.
Monitor, follow-up and reporting
- Closely monitor the implementation of branch accounting system by Branch accountants; provide coaching and guidance to them in a timely manner.
- Supervise, monitor and evaluate the performance of the Branch accountants; provide inputs to the annual performance appraisal exercise.
- Well follow up audit findings and recommendations well.
- Well manage Sunsystem software; back up & secure accounting and finance relevant e-copies and files on a monthly basis.
- Capacity building
- Identify & provide necessary training and other support to Branch accountants.
JOB REQUIREMENT
The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:
- A Bachelor Degree in Accounting or Finance.
- Proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls
- Knowledge of accounting theory and financial statements and government tax requirements
- Good oral and written communication skills, team building skills, and ability to work in a cross cultural environment with a multi national staff;
- Good English skills (both spoken and written);
- Good computer skills (Words, Excel, Access)
- Knowledge of Sun Systems is preferred.
- Experience in working with INGOs and or good understanding of community development, especially microfinance environment.
- Experience in treasury activities, establishment and monitoring of budgets, and an understanding of data processing concepts and systems
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.
Our contact details are:
People and Culture Department
World Vision International - Vietnam
Address: 4th floor, the HEAC building, 14-16 Ham Long street, Hanoi
Tel: 04. 39439920 (ext.118)
We give equal opportunity to every candidate, regardless of religion, race and gender.
A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.
World Vision is a Christian humanitarian organization which works to improve the quality of life of people, especially children, who are marginalized and living in poverty regardless of religion, race and gender.