JOB DESCRIPTION
EVENTS AND ADMIN OFFICER
Organization Description:
The European Chamber of Commerce in Vietnam (EuroCham) is the principle voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the benefit of all. With nearly 950 members and 16 Sector Committees, EuroCham is one of the biggest foreign Chambers of Commerce in Vietnam and among the 5 largest European Chambers of Commerce worldwide. EuroCham represents a plethora of sectors and sizes ranging from SMEs to MNCs with a very strong business network in both Vietnam and Europe. Acting as an intermediary between our members - the business community - and local, national, regional and European authorities. EuroCham advocates on its members' behalf, to generate improvements in the business environment, raise awareness on key issues and disseminate information on issues relating to doing business in Vietnam.
MAIN DUTIES
Job Title: Events and Admin Officer
Reporting to: Deputy Director – HN
Direct supervising: No
Job Summary: Performs administrative and office support activities, event
Location: Hanoi – Vietnam
Level: 8
Type of Contract: 24 months fixed term contract upon successful completion of a 2 month probation period
Key Working Relationships:
- Internal: EuroCham staffs within EuroCham
- External: EuroCham members, Vietnamese central and local authorities, the European delegation to Vietnam, suppliers - service providers, the media ...
Main Duties and Key Performance Indicators:
- To receive incoming calls for EuroCham and to assist with making calls and send faxes, for EuroCham and/or its partner Business Groups with whom EuroCham is sharing accommodation, all with an appropriate levels of courtesy and professionalism, in order to maintain EuroCham’s good image in the market.
- To receive all visitors to EuroCham and to assist them with their requirements in a friendly but business-like manner, while making them feel welcome.
- To provide refreshments for visitors when requested.
- To assist the Hanoi Director, the Events and Office Manager in the execution of all administrative tasks
- To be responsible for inventory/purchasing of stationery, in charge of post office and general delivery tasks.
- In particular you will be required to assist in the setting up of the EuroCham Database and in the entry of data into the database and for the maintenance thereof.
- Booking of all kinds- hotels/transportation/flights etc
- Booking rooms, preparing documents for the Board Meeting and other Meetings required.
- Being in charge of the EuroCham discount list in Hanoi and Liaising with EuroCham HCMC about it.
- Being in charge of membership in Hanoi, helping HCMC office in the preparation of the Directory: member profiles, finding advertiser for it, selling it etc..
- Helping the Events and Office Manager in bookkeeping, petty cash, invoicing process and collecting cash.
- Filing, receiving emails in general email account and forwarding to the right person.
- Being in charge of events under the Hanoi Deputy Director’s supervision: venue booking and confirmation, designing flyer, promoting events and all logistics at events and after events required.
- Other tasks as required
JOB REQUIREMENTS
Education and Training Background: Bachelor Degree in Language, Administration
Work Experience: Min 2 year in events, administrative
Management Experience: A track record of successfully leading and coordinating cross-cultural and multi-disciplinary teams.
Core Competencies:
- a Vietnamese national with excellent English and computer proficiency
- a highly motivated, flexible and dependent team player
- comfortable in an international and multi-cultural environment
- capable of managing the administrative tasks
- must be self-motivated and able to achieve results under minimal supervision;
- must be accurate, meticulous, outgoing, friendly and open.
- ability to work independently and as part of a team
Languages: Fluent written and spoken English
Software and Package Skills:
Good computer skills with Microsoft Office Tools, including Word, Excel and PowerPoint are required. Computer skills with management software, database software, design skill and other design program such as publisher, photoshop and website software are preferred.
What We Offer:
- Strong network development in business community in Vietnam with relevant stakeholders across many sectors;
- Competitive compensation package;
- A cross-cultural and multi-disciplinary professional working environment
HOW TO APPLY
If you are interested in this job opportunity, please send your CV with a cover letter and your references (if any) to [email protected] [1] . All applications must be received by 19.04. 2018 at 17:00 Hanoi time.
NB: due to the high number of expected applications, only short listed candidates will be contacted.
Employment offers are subject to successful clearance of pre-employment checks.