The Asian Management and Development Institute (AMDI) is a science and technology organization with the mission of providing research, training and consulting services as a leading management science institution in Vietnam. At present, AMDI is implementing training, consulting and researching projects in the fields of organization management, tourism, trade, agriculture, disaster risk reduction and climate change. We are looking for high-qualified candidates for the following vacancy: ADMINISTRATIVE Cum HR OFFICER
Main duties and Responsibilities:
- Human Resources part:
- Assist in posting the vacancies in the recruitment websites
- Help in making appointments with short-listed candidates for interviews
- Send response messages to unshort-listed applicants
- Assist in updating the HR filing system
- Administrative part:
- Logistic support: arranging for meeting rooms, forms, travel/hotel bookings, car rental & payment, office set up, timesheet & leave records, Office equipment & furniture, etc.
- Supervise administrative management in office.
- Maintain and manage central filing and archiving system and corresponding e-filing.
- Support International consultants (house rental, personal effect, visa extension, work and residence permits, airport pick up arrangements, etc.)
- Order office supplies and preparing payment vouchers for office supplies and expenses (water, drinking water, electricity, telephone, photocopy, stationery, monthly phone cards, taxi card, and mail out).
- Manage AMDI website, publications and PR materials.
- Orientate new staff on systems related to office administration procedures including the central filing system and the e-filing system.
- Other reasonable duties as assigned.
Required education, skills and qualities
- Education:
- Degree in Administrative or related areas
- Professional Experience:
- Minimum 3-5 years of work experience as administration officer.
- Proficient in MS Office applications (Word, Excel, Internet Explorer, MS Outlook, PowerPoint)
- Good inter-personal skills
- Fluent in written and spoken English.
- Work experience with research projects and/or INGOs would be an advantage.
Application Procedure
Interested applicants should send an application letter together with a CV in English to the following address with the subject title “Admin cum HR Officer Application”, no later than 10th June 2018. Only short-listed candidates will be contacted for interviews. The application will not be returned. Electronic application is acceptable.
Applications should include:
- A cover letter including a response to each of the selection criteria
- A detailed Curriculum Vitae
- The names and contact details of three referees
Send applications by email to
HR Division
Add: 9th Floor, SUCED Building, 108 Nguyen Hoang, Nam Tu Liem Dist, Hanoi
Phone: (+84) 24 3 29 39 222
Email: [email protected] [1]; [email protected]; [2][email protected] [3]