1. BACKGROUND
IFC, a member of the World Bank Group, is the largest global development institution focused on the private sector in developing countries. They create opportunity for people to escape poverty and improve their lives. They do so by providing financing to help businesses employ more people and supply essential services, by mobilizing capital from others, and by delivering advisory services to ensure sustainable development.
In the Mekong region covering Cambodia, Lao PDR, and Vietnam, our advisory services are delivered in partnership with the European Union, Finland, Ireland, the Netherlands, New Zealand, and Switzerland.
2. OBJECTIVES/ PURPOSE OF ASSIGNMENT
IFC proposes to hire the Short Term Temporary consultant to provide secretarial and administrative support to the Access to Finance and Sustainable and Business Advisory Programs in Hanoi for about 150 days from 1 October 2010 to 30 September 2011 to achieve the following objectives:
Duties and Accountabilities:
1. Perform a full range of administrative and logistic supports for four (04) Operations Officers including (i) receiving, screening and routing correspondence and telephone calls; (ii) scheduling meetings; (iii) arranging travelling and accommodations;
2. Provide necessary logistic supports to project-related activities, including: (i) arranging mission schedules; (ii) organizing events, training courses including selection of venues, budget preparation, inviting participants, speakers, and vendor payment; (iii) handling media tracking and filing.
3. Provide primary assistance in the implementation of the project-related works including specialized support in procurement, database management, project budgets and expenses, monitoring & evaluation, etc.
4. Assists Operations Officers in identifying and obtaining relevant information on projects and preparing project documents as required. Ensure that all internal and external documents to be produced during a project cycle are recorded and filed according to IFC record management guideline.
5. Provides necessary logistic and secretarial support of international visitors and consultants.
6. Assists other teams when there are several missions or big events in the office at the same time.
7. Accepts ad-hoc tasks assigned.
Selection Criteria:
1. Solid experience in performing core secretarial tasks, at least 3 years working experience.
2. Well organized and fully able to set and maintain priorities, with an ability to demonstrate initiative, monitoring issues, tasks and deadlines;
3. Highly flexible, able to shift plans rapidly and easily. Cooperative approach for successful team-building;
4. Ability to work effectively and efficiently in both English & Vietnamese. Keen interest in task management, administrative or logistical support;
5. Keen to work in a multicultural environment;
Interested consultant should send a letter of interest and CV by 1 October 2010 to the following email address: [email protected] [1]
No papermail/faxes please. Only shortlisted candidates will be contacted.