Temporary Corporate Services Officer

Application closing date: 29 October 2013

The British Embassy in Hanoi is part of a world-wide network of 230 Posts, representing British political, economic, trade and consular interests overseas. We are currently looking to recruit a Temporary Corporate Services Officer to join our team in Hanoi from December 2013 to August 2014.

Protocol Duties

- Be the main point of contact of Vietnamese Government Ministries for ID cards, residential permits, duty free books, Vietnamese visas for visitors, and other Protocol issues.

Cashier Duties

- Cash payments, cash receipts and book keeping;
- Arranging cash withdrawal instructions to the bank for sponsored visitors;
- Housekeeping of residual accounts, managing debts and outstanding purchase orders;
- VAT suspense reconciliation and Submission of VAT claims;
- Local credit card administrator;
- Monitoring exchange rates against the commercial exchange rate;
- Arranging financial authority letters and bank signatories;
- Responsible for Payroll;
- Scanning and summarising invoices;
- Main point of contact of the Embassy/Consulate’s official bank to facilitate UK officers on cashing their sterling cheques

Other Responsibilities

- Ordering stationery from the UK;
- Providing support on Health and Safety, including local staff medical insurance contract and annual health check;
- Annual surveying of flight and hotel rates;
- In charge of taxi contracts, transportation;
- Use the online accounting system in booking and confirming purchases;
- Back-up the Human Resource Corporate Services Officer on administrative tasks when she is absent;
- Management of two drivers

Qualifications, Experience and Skills

- Experience of working in an international organisation would be an advantage
- Commitment, flexibility, enthusiasm and the ability to adapt to a wide range of challenges
- Strong communication and interpersonal skills
- Excellent written and spoken English and Vietnamese
- Basic accounting skills
- Strong IT skills; proficient in MS Office applications
- Be able to work as part of a team

The British Embassy offers a competitive remuneration package, including salary, benefits, a leave entitlement and training package. The successful candidate will need to commence security clearance procedures through the Embassy as soon as possible. Further details of benefits are available on request.

How To Apply

Please send your CV and the completed application form, which can be downloaded from our website at https://www.gov.uk/government/world/organisations/british-embassy-hanoi/... to [email protected]

The deadline for applications is on Tuesday, 29 October 2013.

We will only be contacting candidates shortlisted for the interview.

Employment offers are subject to successful clearance of pre-employment checks.

The British Embassy is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.