Project Officer – Orphanages Project

WWO is a US-based not-for-profit organization working in Vietnam since 2005. The global mission of WWO is to transform the lives of orphaned children and help them to become healthy, independent, productive members of their communities and the world. We are currently seeking a qualified and motivated person, Vietnamese nationality, to work in our office Ho Chi Minh City in the position of project officer.

Title: Project Officer – Orphanages project
Position type: Full time, starting from November 15th 2012
Location: Ho Chi Minh city
Interfacing: The Project officer reports to the Project manager, and interacts with all staff members in the country program as described in the Job description.

Job Summary:

- The Project Officer will be responsible for ensuring effective implementation of the project’s activities and task assigned to attain goals and objectives of the Orphanages project.
- The Project Officer will be responsible for overseeing project work-plan performance, participating in project planning, budgeting, implementation, monitoring, reporting and programme development in project site.

Main tasks & responsibilities:

1.PROJECT IMPLEMENTATION

1.1 Project Planning

- With guidance from Project Manager, initiate planning for project (Operational Planning, Budgeting)
- Participating in developing project proposals and project documentation
- Assist PM to develop workplan with partners if necessary

1.2 Project Implementation

- Coordinate with the team and partner to conduct capacity building trainings for partners.
- Supporting the Senior Project Officer in all aspects of the programme implementation and development as requested.
- Responsible for supporting the programme’s advocacy plan
- Establish monitoring and evaluation systems including indicators
- Actively assist and participate in project events (meetings/workshops/trainings)
- Undertake other program administration tasks as and when necessary
- Ensure transparency, ethical conduct and efficiency in project implementation 

1.3 Reporting

- Reporting on project activities and expenditure as requested by the Project Manager and according to project timeframes
- Preparing of monthly, quarterly and annual reports.
- Report to Project Manager any of changes which impact to the project implementation

1.4 Project Monitoring and Evaluation

- Be responsible for monitoring and supervision of activities implemented in the project’s sites to ensure effective implementation.
- Supervising and recording project activities expenditure against budget
- Responsible for managing project database and other M&E tools
- Implement the project M & E plan in a professional manner
- Visit project sites on a regular basis (monthly or bi-monthly)
- Participate in Project review
- Participate in Planning for transfer / transition of achievements

2.TECHNICAL ASSISTANCE

2.1.Provide technical support to project team and partners when necessary
2.2. Identifying training needs of partners and beneficiaries in the context of the project
2.3.Contribute in developing operating tools for project interventions
2.4.Assist in reviewing and redesigning intervention in consultation with the Project manager and partners and in response to evolving needs of target groups
2.5.Compile /document lessons learnt and intervention model
2.6.Participating in designing research/study, collecting analysing data, translating document research findings together with other project team members, partners and consultants
2.7.Preparing and facilitating together with project team, consultant and local partner to plan, design and conduct workshops and trainings.
2.8.Facilitating and supporting project partners, consultant and project team to develop training manual and other IEC materials...

3.COMMUNICATION MANAGEMENT

3.1 Internal Communications

- Prepare and participate in periodical meetings
- Provide the Communications officer with contacts for database (donors, consultants, networks)
- Coordinate with project teams in documentation of projects’ achievements

3.2 External Communications

- Assist in project special events together with the Communications officer and the Administrator
- Support the Communications officer in the production of communications tools: video clips, leaflet, press release/ press kit,  database
- Support in organization of visits (of donors, home office personnel, other visitors)
- Establish relationship and attends technical meetings with other NGOs and networks when appropriate
- Identify opportunities to collaborate with other organizations and leverage resources

4.GENERAL MANAGEMENT

- Participate in developing long-range strategic goals and strategies consistent with the mission and capabilities of WWO and develop short-range goals for WWO in Vietnam
- Report regularly to Project Manager and Deputy Director about project management matters
- Implement project operating procedures together with project team members
- Ensure compliance with WWO policies and procedures

5.FINANCIAL MANAGEMENT

- Monitoring Project expenditure based on a clear project plan and applied all required Financial regulations (by donors and WWO global standards).
- Supporting Project partners to develop the project budget in a participatory manner
- Support Finances in payments procedure (verification, follow up)
- Participate in the controlling of the appropriateness and compliance of the program operations, narrative workplan, and budgets.
- Assisting the Project Manager to develop quarterly/annually financial plan.

Selection Criteria and Qualifications

- Bachelor degree in Social Work, Social development or related field; 
- At least 3 years experience in development project, preferably with vulnerable children;
- Monitoring and evaluation skills desirable;
- Excellent organizational, analytical and problem-solving skills, and attention to detail; Demonstrated capacity to effectively communicate via writing, public speaking and interpersonal interactions; 
- Demonstrated ability to effectively interact with community organizations, government officials, corporate executives, general public and staff; 
- A spirit of achieving excellence and team building;
- Demonstration of honesty, transparency, accountability;
- Demonstration of ethical and critical way of thinking;
- Intermediate English  and Vietnamese skills, especially in report and proposal writing;
- Advanced skills in MS Excel, and proficiency in Word and Power point.

Applications should include:

- A resume (not longer than 2 pages) summarizing qualifications and experience;
- An application letter;
- 2 work referees with contact details.

Please indicate your expectation for remuneration/salary in your application

Interested candidates please submit your applications by October 15th 2012 by email to: [email protected]  with cc to: [email protected]. We are sorry that due to time constraint, only shortlisted candidates will be contacted.

Worldwide Orphans Foundation (WWO) is an equal opportunity employer. For detailed information on WWO, visit our website: www.wwo.org