Project Manager

JOB TITLE: Project Manager

POSITION SUMMARY:

Location: Ho Chi Minh City, Viet Nam
Contract Type: Full Time (100% FTE)
Duration: One year (with possibility of extension based on performance and funds availability)

ORGANIZATION DESCRIPTION:

Friends for International TB Relief or “FIT” is a registered non-profit organization whose work is based on the vision of a world free of Tuberculosis (TB). Our mission is to promote progress on the field of TB prevention and to stop the spread of the disease.

Over the past three years, we have actively participated in the eradication of TB by providing financial and technical assistance to local organizations involved in TB care and control in India and Viet Nam. Simultaneously, we engaged in advocacy work through fundraising events in Germany and other industrialized countries to contribute to build and improve awareness about this global threat.

FIT was founded in 2012 and consists of TB activists as well as former patients. Our members reside all over the world ranging from Germany to Vietnam, Australia and the U.S., where they do their part in raising awareness and fighting the disease.

Since 2014 we have been supporting the implementation of a grassroots TB elimination intervention based on a holistic package of outreach activities, stakeholder engagement and comprehensive care in Viet Nam. In collaboration with the National TB Control Program (NTP) and other local and international partners, we are building a comprehensive Search-Treat-Prevent TB program across three cities in Viet Nam (Ho Chi Minh City, Hai Phong and Hoi An).

Past and current partners include the Global Health & Education Trust, Otsuka, Stop TB Partnership, RESULTS Australia, HCMC Public Health Association (HPHA), Viet Nam National TB Control Program (NTP), Johnson & Johnson and most recently via the IMPACT TB project. FIT has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 733174.

For additional information please refer to our website: www.tbhelp.org

JOB RESPONSIBILITIES:

Programmatic management

• Support training and capacity building of project staff, particularly in relation to standard operating procedures and processes specific to PROPER CARE, FIT, HPHA, and other partners;
• Supervise the TB active case finding activities in Districts 6, 7, 8, 12, Binh Chanh, Go Vap, Hoc Mon and Tan Binh;
• Implement guidelines and Standard Operating Procedures as required for program activities;
• Regularly perform field visits for quality control of adherence to project guidelines and SOPs;
• Trouble-shoot issues with data quality and productivity from household contact tracing, community contact tracing and high-risk TB screening activities;
• Support the compilation of project data from site coordinators and relay to M&E team;
• Conduct site assessments and monitoring visits to District TB Units, Provincial TB Hospitals, the National Lung Hospital, etc. to liaise and coordinate with project participants and assess progress;
• Liaise with public sector healthcare staff to improve data collection practices, improve scale-up of project interventions, maximize TB case detection and reduce loss to follow-up;
• Assist with increasing case detection rates from private-sector engagement in HCMC;
• Facilitate and accompany, if possible, project site visits by external parties;
• Ensure effective, timely responses to key stakeholder inquiries and concerns;
• Ensure that all project administrative documents are accurately updated and maintained;
• Provide regular status update to supervisors and other key project stakeholders;
• Attend periodic meetings with HPHA and FIT to report project progress.

Reporting requirements

• Assist site coordinators in accurately reporting weekly summary data;
• Generate monthly reports and create PowerPoint presentations detailing status of the program in Vietnamese and English;
• Produce summaries of meetings with District TB Units, Provincial TB Hospitals, National TB Program, etc. in Vietnamese and English;
• Learn FIT’s M&E and data management systems to extract data and perform analyses as required for external stakeholder reporting;
• Maintain detailed notes on project activities;
• Create and review reports (English) and other project deliverables to international stakeholders;
• Coordinate with Finance & Accounting (F&A) department and administration to monitor project budgets and prepare finance reports based on generally accepted accounting principles, FIT guidelines and donor requirements;
• Meet quarterly reporting deadlines;
• Support dissemination through data analysis, write-up and presentation of results.

QUALIFICATIONS:

Academic credentials

• Bachelor’s degree in a relevant topic is required
• Master’s degree preferred

Work experience

• Minimum 5 years of relevant work experience required
• Minimum 2 years of project management experience required
• Health-related work experience is strongly preferred

Professional qualifications

• Experienced in personnel management
• Written reporting and oral presentation experience
• Resource mobilization experience
• Operational research experience

APPLICATIONS SHOULD INCLUDE:

• A cover letter written in English
• A detailed Curriculum Vitae
• Two employment references (Name, Phone Number, Email Address)

SEND APPLICATIONS:

• By e-mail to [email protected] addressed to Ms. Rachel Forse
• Subject: “Project Manager HCMC”
• No later than Wednesday, 27 June 2018

All applications will be carefully considered, but only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.

FIT is an equal opportunity employer.