Project Assistant - DRR and Emergencies

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Position: Project Assistant - DRR and Emergencies
• Location: Ho Chi Minh City

ROLE PURPOSE:

The Project Assistant on DRR and Emergency Response (DRR&ER) in Southern region is a member of DRR&ER team and is primarily responsible for assisting the implementation of the DRR project which will be implemented in Ca Mau province.

The PA will assist to ensure that Save the Children Vietnam activities are consistent with SCI and Members’ programming principles and approaches, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.

KEY AREAS OF ACCOUNTABILITY:

1. Program Planning and Implementation

Disaster risk reduction

• Support project team in field project implementation activities;
• Assist the project team in the management of partnership agreements, including submission by the partner of financial reports and program reports in line with the agreed procedures of SCI;
• Assist the partner to organize and facilitate activities in the partnership agreement;
• Support for data collection and inputs to project regular reporting/plan;
• Ensure effective communication in order that the partner is well informed of project objectives and activities.
• Meet with local partners, school teachers and students of target schools in a regular basis, record minutes, cooperate and collaborate on program design and implementation; and
• Compile regular activity reports from project staff and share it to project manager for review

Emergency Preparedness and responses

• Be one of the core members of the Emergency Response team of SCI Vietnam.
• Keep track and manage relief items in the warehouse of each region.
• Be in charge of implementation of disaster preparedness that includes planning activities in country under the supervision of line manager.
• Ready to be deployed in case of emergency response

2. Finance Management and Budget Control

• Follow SCI and donor requirements on expenditures
• Support reviewing partners’ financial report and supporting document when requested by line manager;
• Provide support to partners on SCI and donor requirements on expenditure;
• Prepare advance requests and expense claim;

3. Program Development, Monitoring, reporting, accountability and learning

• Monitor project activities conducted by partners to ensure project activities implemented as per the project work-plan and manage the M&E database of the project.
• Ensure the field MEAL, including regular monitoring visits to provinces and the post distribution monitoring, evaluation, learning and accountability across team.
• Maintain the feedback mechanism for all project implementation.
• Initiate the development of case studies and other project materials.
• Prepare case study and IEC materials and submit to higher levels.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in public administration, human resources, business administration or relevant field;

Essential

• Good spoken and written English language skills
• Computer literate (Microsoft Word and Excel are required)
• Customer-oriented, supportive
• Positive working and learning attitude
• Faithfulness, hard-working, details oriented, good interpersonal skill and ability to work in a team

Desireable
Good communication skills
Commitment to Save the Children values

All application packages must be submitted via https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=19000490&tz=G...

In case you cannot access to the above link, please send your updated CV (in English), your cover letter and your SC’s application form to Email: [email protected]

The SC application form and the full Job Description are attached.

The closing date for application is 11:59 pm 05 December on 2019.

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.