Project Accountant

The Woolcock Institute is lung health research organisation, based at Sydney University, Australia (http://www.woolcock.org.au/). The Institute has operated in Vietnam since 2009, and is undertaking large and important operational and epidemiological research projects in collaboration with the National Tuberculosis Program in 9 Provinces, including Ha Noi and Ho Chi Minh City. Research in Vietnam currently focuses on tuberculosis but we anticipate that it will expand into other areas including programmatic management of chronic lung disease (asthma and COPD), air pollution research and preventive interventions that are relevant to lung health. The Woolcock also runs training in epidemiological and operational research methods for Vietnamese doctors and public health workers.

The Woolcock Institute is undertaking a new five year study of community-based screening of tuberculosis in Ca Mau Province. This study will run from 2013 to 2018.

Woolcock is looking for a motivated person who is willing to learn, service-oriented and able to work under high pressure and within a limited time frame to work with our organization in implementing our project in Ca Mau.

Role:

The main duty of Project Accountant is to perform bookkeeping for the project in accordance to WIMR accountancy standards and ensure transparent and truthful reporting of all expenditures.

Main duties and Responsibilities:

• To produce monthly accounting and financial report of Ca Mau Project in accordance with the organization/ donor’s requirements and timetable.
• To archives all accounting related documents digitally and in hardcopy.
• To perform end-of-month cash control procedure with the Ca Mau Chief of Office and cashier.
• To manage cash flow, ensuring that regular and accurate transfer requests are made, and to accurately estimate upcoming expenditure.
• To update and follow new transactions and balances of bank accounts and reconcile with accounting book on a monthly basis.
• To monitor and update Ca Mau project budget.
• To assist in preparing monthly, quarterly and annual budget and in requesting funds.
• To process travel advances, travel expenses and other program advances, clear advance and monitor advances.
• To contribute to the preparation of contractually required financial reports.
• To prepare backup documentation for each transaction before submitting to the Ca Mau Chief of Office for approval and issuing payment.
• To draft labor contract and fill HR profiles for staff in Ca Mau according to the WIMR personnel policy
• To calculate and conduct payroll and prepare salary slip for Ca Mau Project Staff.
• To fulfill monthly tax PIT and insurance payment requirements for Ca Mau Project staff.
• Monitor developments in labor and social insurance laws and recommend changes to project policies and procedures to comply with them.
• To record leaves, attendances, updates monthly timesheet and holiday follow-up sheet.
• To verify vendor invoices and deliveries, and make sure that all supporting documents are received and correct. Work with the Admin Officer to maintain equipment inventory, verifying all inventory items twice a year. Ensure all inventory are labeled in accordance with WIMR requirement.
• To maintains proper and current files and records, procurement plans, procurement budget trackers by institutional partner, inventory system, and asset transfer files.
• Upon financial audit, provide the support necessary to the auditors conducting the audit and assure the implementation of any audit-based recommendations.
• To monitor compliance with personnel policies and procedures by staff.

Required education, skills and qualities

a.Education:

• University degree in accounting or related field

b.Professional Experience:

• Preferably at least two year of experience in field work for research projects
• Demonstrated knowledge and skills in the project accounting and finance.
• Work experience with research projects and/or INGOs would be an advantage.

c.Skills:

• Competent in Microsoft Word and Excel.
• Good analytical and organizational skills, attention to detail and determination to meet deadlines.
• Good communication skills (both written and spoken) in Vietnamese and English.

Application Procedure

Interested applicants should send an application letter together with a CV in English to the following address with the subject title “Project Accountant Application”, no later than 19th December 2013. The detailed Job Description is available upon request. Only short-listed candidates will be contacted for interviews. The application will not be returned. Electronic application is acceptable.

Applications should include:

• A cover letter including a response to each of the selection criteria
• A detailed Curriculum Vitae

The names and contact details of three referees

Send applications by email to

Tran Nhu Phong or Tran Hoang Diep
No.3, Lane 28, Lieu Giai Street, Ba Dinh, Ha Noi, Viet Nam
Tel: (84-4) 3 762 1939. Ext: 34
Fax: (84-4) 3 762 1884
Email: [email protected] and [email protected]