Programme Administrative Officer

CAREER OPPORTUNITY:

Oxfam is a world-wide development organisation that mobilizes the strength and voice of people against poverty, inequality and injustice. Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally. We are a confederation of 20 Oxfam organisations working together in more than 90 countries. Oxfam works with partner organisations and alongside vulnerable women and men to end injustices.

Oxfam in Vietnam is working to seek transformative changes in policies, practices and beliefs in ways that will fundamentally improve the lives of poor and marginalised women and men, and ensure that all citizens have the same opportunity to enjoy their rights.

We are looking for an experienced and dynamic national candidate to fill the following position:

PROGRAMME ADMINISTRATIVE OFFICER
Reference number: PA180101
The post is a fulltime, fixed-term, one-year contract, based in Hanoi with frequent domestic travel in Vietnam.

Role: The Programme Administrative Officer ensures the effective and efficient support of the administrative process of the assigned programmes and gives secretarial and administrative support to the projects under The sustainable food and Fair sharing of natural resources program.

Report to: Program Manager

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Provide support as requested in preparation for project documentation and correspondence in the framework of the project cycle of Oxfam in Vietnam or requirements of the back donor;
• Arrange and monitor the (administrative) processes of the programmes and externally funded projects, in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;
• Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;
• Prepare all relevant Oxfam meetings. If needed, to record action points and/or write the minutes, and to monitor their follow-up;
• Provide secretarial, administrative and organization support to assigned Programmes;
• Organize all duty arrangements (including hotel, transport and assisting with visas) of colleagues of the programmes and /or other visitors travelling to and from the field.
• Provide translation and interpretation supports to program activities.

TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE

Essential

• Completed an education in secretarial, administrative or economic direction;
• Proven secretarial, administrative and organizational work experience;
• Excellent oral and written command of English and Vietnamese;
• Good computer skills and experience with SAP or other computerized information systems.
• A proactive attitude and you work systematically, you know to separate major and minor issues, are accurate
• Good interpersonal and communication skills and you are a team player
• A flexible, customer-focused attitude

Gross Annual Salary Range: VND 179,855,357 – VND 287,768,572

The closing date for application: 17th January 2018

How to Apply: Interested candidates can send your application including motivation letter and curriculum vitae and mentioning reference number PA180101 to [email protected].
We regret that only short-listed applicants will be contacted.

Oxfam is an equal opportunity employer