Program Finance Officer

CARE International in Vietnam is a Non-Government Organization representing the CARE International network in Vietnam since 1989. CARE in Vietnam’s Program Strategy is explicitly oriented around achieving impacts for particularly vulnerable and marginalised groups in Vietnam. To achieve this, we work with Vietnamese partners across sectors such as health services, rural livelihood development, disaster risk reduction and climate change adaptation. We recognise that women’s empowerment is a critical pathway for poverty reduction and place women and girls from marginalised population groups at the heart of our programming efforts.

CARE in Vietnam is looking for an experienced and qualified Vietnamese to fill Program Finance Officer Position.

Position information:

Position title:    Program Finance Officer
Reporting to:     Finance Team Leader
Contract:    6 months contract with potential for extension
Base in:     Hanoi with travel to project sites as required

Position Summary

As part of the CARE Finance team, undertake and complete all financial tasks deem necessary to meet CARE, Donors and Government of Vietnam’s reporting requirements.

Main Duties:

Below is the list of major areas of responsibility, you are additionally expected to follow the staff work allocation framework for duties specifically assigned to you or to be shared with other colleagues in the Finance department.

Expenditure Monitoring and Reporting
- Review projects report and ensure the expenditure are within the approved budgets
- Undertake a thorough look of projects transactions when entered into the system and make sure the description and coding is correct, the transactions are carried out in accordance with CARE and donor policies and procedure.
- Make adjustment JV based on instruction from PM and errors generated from system before month-end closing.
- Co-operate with Country Office Finance Officer to do analysis on spending progress to send to project team for review and feedback.
- Meet internal financial reporting needs as required by management.
- Support and provide guidance to project team on project close out procedures.
- Meet with project team for any expenditure and compliance issues.

Budget
- Assist program staff in developing budget for new proposals
- Assist program staff developing project budget revision and CWP, and final closing forecast.
- Support Finance Team Leader and PM to prepare and review proposal budgets when required.
- Closely monitor project budget against flexibility level (as per IPIA)  and timely inform PMs for follow up actions
- Monitor exchange rate against budget exchange rate and alert Finance Team Leader and PM with possible of budget revision on a timely manner

Internal Financial Controls
- Have improved understanding of CARE financial guidelines related to procurement, cost norms, taxation and payments etc
- Ensure compliance of all financial guideline, policies and procedure COFM, donor when applicable.
- Ensure other non-CARE stakeholders are in compliance with financial guideline, policies and procedures i.e. COFM, donor or partner’s financial guideline whichever is applicable
- Help senior management to promote transparency and accountability and good accounting practices
- Undertake validity of supporting documents as submitted and attached to payment vouchers
- Ensure payments authorization by staff is in accordance with the framework of delegation of authority
- Perform regular internal audit visit to project site and partners for review of internal control system, accounting books, financial vouchers, carry out surprise cash count...
- Keep confidentiality of financial information as produced by finance team and received from senior management, partners and donors

Capacity Building/Training
- Provide orientation to the other staff about financial guidelines and procedures, donor requirements and IPIA regulations
- Support Finance Team Leader in on the job training for new finance staff and support Partnership Management Officer with Partners
- Seek career development opportunities for yourself (internal and external)

Audit – Internal or External
- Coordinate and support the internal, external and donor audit process
- Follow up on all audit findings and recommendation with relevant staff and alert Finance Team Leader if any potential issues.

General duties
- Support Proper and comprehensive filing of project documents: IPIA,  and donor contracts etc
- Support Senior Accounting Officer to reconcile asset and asset verification.
- Provide back up for other finance team member when the need is required
- Play active role in ensure a cooperative and supportive working environment

Selection Criteria

- Background in finance/accounting (Bachelor in accounting or economics) with minimum 3 years of relevant experience. Understanding on development works is required.
- Sound knowledge on project financial management, financial analysis, budgeting and reporting.
- Strong communication/coordination and interpersonal skills.
- Good planning, management, coaching and facilitation skills.
- Fluent English and spreadsheet using.

Child Protection:
CARE International in Vietnam is committed to protecting the rights of children in all areas we work around the world. Applicants are advised that CARE International in Vietnam reserves the right to screen candidates to ensure a child-safe environment. Further information can be found in the CARE Vietnam child protection policy.

Interested candidates should send a full CV in English and stating the position title to email: [email protected]. Closing date to apply for this position: 4 November 2013

The short-listed applicants will be contacted for interviews. Please no telephone contact after submitting the application.

Job Details
Organisation Name: 
CARE International in Vietnam
Location: 
Ha Noi
Application Deadline: 
Mon, 2013-11-04