Personal Assistant to the Defence Attaché

Application closing date: 16 August 2013

The British Embassy in Hanoi is part of a world-wide network of 230 Posts, representing British political, defence, economic, trade and consular interests overseas. We are currently looking to recruit a Personal Assistant to the Defence Attaché, itself a newly established post. This is an interesting and challenging role in a new area of engagement in Vietnam.

Main Duties
- General PA duties, including typing, organising the Defence Attaché’s diary, organising invitations for social events, and other administrative tasks
- Maintenance of the filing system, both electronic and hard copy files
- Providing administrative support to the Defence Attaché at representational functions, dinners, receptions
- Providing administrative support to the UK VIP defence visitors, including the coordination of visit programmes and logistics, and the arrangement of hotel bookings and security clearances
- Represent the Defence Section in various Embassy committees
- Maintenance of the training and development needs of the Defence Section
- Administration of UK Training Courses including payment of bills arising
- Assist in the promotion of UK military training courses as well as providing administrative assistance to Vietnamese military personnel attending UK military training courses
- Assist with ad hoc projects/events as directed by the Defence Attaché
- Responsible for the Diplomatic Clearances of all military flights and ship visits
- Provide assistance to the Defence Attaché in the payment of bills and management of the accounting system
- Provision of translation services to the Defence Attaché, both written and oral

Requirements
- Relevant work experience, preferably in an international organisation
- Experience in the management of resources
- Proven record of delivering results, including excellent self management, organisational and planning skills
- Strong IT proficiency, particularly in using MS Office, Outlook, Excel, PowerPoint, web applications, as well as proficient typing skill
- Highly flexible and able to work in a multi-disciplinary team
- Strong oral and written communication skills in both English and Vietnamese

The British Embassy offers a competitive remuneration package, including salary, benefits, a leave entitlement and training package. The successful candidate will need to commence security clearance  procedures through the Embassy as soon as possible. Further details of benefits are available on request.

How To Apply

Please send your CV and the completed application form, which can be downloaded from our website at https://www.gov.uk/government/world/organisations/british-embassy-hanoi/... , by Friday, 16 August 2013, to [email protected]

Please note that we will only be contacting shortlisted candidates.

Employment offers are subject to successful clearance of pre-employment checks.

The British Embassy is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.