Logistics Assistant

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the fields of Mine Action and Development. NPA Vietnam is seeking qualified, enthusiastic, experienced Vietnamese applicants to recruit for the position of Logistics Assistant for the NPA-ERRP project in Thua Thien Hue. The post holder will be based in NPA-ERRP project office in Hue City.

General responsibilities: Logistics Assistant, under the supervision by Logistics Manager, works to oversee procurement, warehousing, fleet management and material planning and ensure the NPA-ERRP project to strictly adhere to the NPA logistics guideline and all procedures required are followed and monitored.

Specific duties:

• Process all field requests and related local procurement in a timely manner;
• Keep accurate and up to date logistical records relating to procurement, issuance and final destination for material (Field request, RFQ, PO and related GRN, GIN, TDI)
• File all complete purchase documents and document POs in order
• Manage store and keep accurate and up to date inventories of any stock held and replenish and distribute in line with the programme’s requirements
• Keep accurate and updated inventories for all team and departments
• Collect logbooks, fuel records and keep accurate & updated vehicle history files, analyse, and report on fuel usage/kilometres on a monthly basis, follow up on vehicle servicing/repairs and technical inspection
• Constantly evaluate all local suppliers, their products and prices in order to obtain the best value within limited budget
• Coordinate with Project Officer to arrange and be responsible for any pick up and transportation of staff or material.
• Be willing to work in flexible hours as required by LM
• Coordinate with project Finance Officer on payments and supplier follow up
• Create a smooth working relationship with other departments to be supported where an efficient exchange of information and feedback to respective line manager is a critical component
• Report to and coordinate with the Logistics Manager on a regular basis on logistical issues, fleet management and internal routines

Required qualifications

• Driving license min. B2 (Licence level D is preferred)
• BA degree or other relevant fields
• Good command of spoken and written English language
• Ability to work independently as well as in a team
• High motivation, good communication skills
• Good command of computer software: in Word, Excel

Interested candidates are requested to submit a CV, cover letter and copies of certificates to NPA Vietnam via e-mail: [email protected]. The closing date for applications is 5pm July 26, 2015.

Women and disabled people are encouraged to apply. Only short-listed candidates will be notified.