Full time Administrative Intern (local hire)

NATURE OF WORK:

The Full Time Administrative Intern will perform a supportive role in covering administrative needs of the office.

Report directly to: Admin/Finance Coordinator, Vietnam

LIKE our fanpage to learn more about what HKI Vietnam is doing. https://www.facebook.com/HKIVN/?ref=bookmarks

MAJOR TASKS AND ACTIVITIES:

1.    Administration tasks

  • Meet and greet guests to the office and answer telephone calls;
  • Make logistic arrangements for lodging, transportation, workshops/conferences, and for other project and operational activities of the office;
  • Ensure efficient filing, tracking and storing system of incoming and outgoing documents;
  • Purchase and maintain office equipment and supplies with appropriate services and venders. Research and identify competitive suppliers for project related equipment and supplies;
  • Record and maintain equipment and asset of the office in the soft file and hard files.

2.    Finance tasks:

  • Manage petty cash
  • Prepare payments for procurements of the office

3.    Human resource

  • Support in contact with candidates for interview
  • Support with filing personnel profiles

4.    Other support tasks

  • Update and maintain HKI Vietnam Facebook at https://www.facebook.com/HKIVN/?ref=bookmarks
  • Translate office and project related documents (English and Vietnamese);
  • Assist in interpretation for foreign visitor (when required)
  • Manage and maintain the fanpage of HKIVN and monthly report to the Admin/Finance Coordinator.
  • Assist eye health and nutrition program activities as needed.

DURATION:

  • 6 months, as soon as possible (preferred starting 10st of June, 2016)

SKILLS/KNOWLEDGE REQUIRED:

  • University graduate, Economic or Foreign Trade University preferable;
  • Excellent command of Vietnamese and English (speaking and writing)and able to translate documents (English-Vietnamese and vice versa);
  • Good literacy with major computer applications;
  • Good communication skills.
  • Working experience with international organizations or NGO(s) preferable.

BENEFITS

  • Monthly stipend VND 2,000,000
  • Working in INGO environment(net)

Interested candidates may apply by sending a CV and Letter of Interest by 03 June 2016 to Ms. Tran Thi Lan Hue, Admin and Finance Coordinator at [email protected], and copy [email protected]. Only short-listed candidate will be contacted.

Job Details
Organisation Name: 
HKI
Location: 
Hanoi
Application Deadline: 
Fri, 2016-06-03