Financial Manager

Job description – Financial Manager

Starting From: April or May 2017
Duration:  Full-time
Country: Vietnam
Base: Hanoi
The position may require trips to project sites in 11 provinces

1. Context of the Mission:

The Woolcock Institute of Medical Research (WIMR) is a leading Australian-based medical research organization. The Woolcock is collaborating with partners in Vietnam, including the National Lung Hospital, to conduct research that is relevant to lung health problems in Vietnam.  Current research projects relate to common lung diseases, such as tuberculosis, asthma and chronic obstructive pulmonary disease. The Woolcock strives to build capacity for conducting high quality research within the hospitals and clinics of the Vietnamese Health Care System. The Woolcock is registered as an International NGO in Vietnam. It is currently conducting a number of major public health projects in Vietnam, in partnership with the National Lung Hospital, including a national multi-centre study of tuberculosis screening. The Woolcock currently employs over 50 full-time staff in three offices in Vietnam.

2. Role: This person will be responsible providing financial leadership by proposing enhancements to the financial policies and procedures of the organization to better meet its needs and by supervising the implementation of these policies and procedures across the organization. The person will be responsible for ensuring that projects run by the WIMR and partners follow good business practices and comply with the rules of various funding bodies.

3. Report structures/relationships: Country Director

4. Main duties and Responsibilities:

• To optimise the efficiency and effectiveness of financial management policies and procedures

• Implementing financial control procedures including
  
  • submission, checking and approval of expenses claims
  • payment of creditors
  • issuing of invoices
  • receipts for payments received
  • appropriately accounting for foreign exchange transactions

• Financial forecasting and timely tracking project performance against budgets in collaboration with Investigators and Project Managers/Coordinators
• Managing financial delegations for staff
• Internal audit control including management and auditing of assets
• Preparation for external audit and work with audit staff to ensure their work is performed effectively
• Selecting, testing and overseeing implementation of a cloud-based accounting system
• Ensuring compliance with requirements of the parent organization (WIMR)
• Ensuring compliance with the requirements of our funding partners in Vietnam, Australia and other international jurisdictions and with the laws of those countries, including preparation of operational report to local authorities

• To oversee the management of contracts suppliers of goods and services and with donors including:
  
  • To review and propose revisions to the existing policies and procedures
  • To implement a bidding process and ensure selection of bids accords with organisational policies
  • To manage contracts
  • To train partners on financial regulations of WIMR and provide timely support in implementation of these regulations.

• To manage cash flow within the organization to ensure that sufficient funds are available to meet ongoing operational requirements including.
  
  • Minimising risks and losses on foreign exchange transactions.
  • To manage banking relationships in the interests of the organisation
  • Transferring funds between accounts as required to meet project needs.

• To advise on, and oversee the implementation of, any changes in procedures recommended by external auditors

• To manage the financial aspects of human resources including
  
  • keep adequate staff records
  • follow up on labour contract, timely and actively remind project coordinators and managers on labour contract extension
  • payroll, social insurance, other benefits and personal income tax
  • ensuring timely submission, approval, accuracy and filing
  • liaise with and timely submit report to DISEPCO.

• Implement and monitor strategies to manage organisational risks, including that relating to the financial and regulatory aspects of the organisation’s activities.

5. Key attributes / Selection criteria:

• College or university-level qualification in finance or accounting. Preference will be given to candidates with the Certified Public Accountant or Certified Management Accountant designations.
• At least five (5) years of progressive responsible experience in a financial management position with responsibilities as described above.
• Experience working with international organizations, such as international non-governmental organizations
• Long-term working resident experience in Vietnam required.   
• Fluency in Vietnamese and proficiency in English language including reading, writing and speaking skills.
• Proficiency in using accounting software     
• Good knowledge of Vietnamese laws on labor, social & health insurance and personal income tax.    
• Detail-oriented with excellent interpersonal skills and ability to work in a team in a strongly collaborative manner.
• Ability to work independently, prioritize tasks and to take initiative. 

6. Applications should include:

Interested applicants should send an application letter together with a CV in English to the following address with the subject title “Financial Manager Application”, no later than 30th April 2017. Early applications will be prioritized. Only short-listed candidates will be contacted for interviews. The application will not be returned. Electronic application is acceptable. 

Send applications by email to:

Ms. Nguyen Thu Anh
Email: [email protected] (cc to [email protected])