Finance Officer

Action on Poverty in Vietnam

Finance Officer

Established in 1968 as The Australian Foundation for the Peoples of Asia and the Pacific Limited (AFAP), our organisation has recently adopted a new name – Action on Poverty (AOP). AOP is a fully-accredited, secular Australian organisation that empowers local changemakers to break the cycle of entrenched poverty in their communities. For nearly 50 years, AOP has successfully worked with local partners to implement cost-effective development programs in 20 countries across Africa, Asia and the Pacific.

AOP in Vietnam has been working with poor communities in 9 provinces across the country since 1989 and became registered in Vietnam in 1996. Our program focuses on improving health, income generation, good governance, social monitoring, food security and resilience to the effects of climate change. AOP has developed a solid reputation as a principled, innovative, and pioneering NGO working with a wide spectrum of stakeholders ranging from policy makers and local authorities to civil society organisations (CSOs) and vulnerable communities.

We are seeking a well-qualified and experienced Vietnamese citizen for a vacant position of Finance Officer. The purpose of this position is to ensure effectiveness and compliance of AOP in Vietnam financial policies and procedures across different programs and projects funded by different donors. The position will provide support in financial management and accounting of programs and projects by working closely with Program Team and Finance Team. The position will act as a financial liaison with program and project partners to ensure all financial and accounting procedures are carried out in compliance with AOP policies, donors’ requirements, national law and regulations.

Position: Finance Officer
Type of contract: Full-time fixed-term contract
Work location: Hanoi office with travels to project areas
Reports to: Operations and Finance Manager
Salary: Negotiable based on qualifications and experience

KEY RESPONSIBILITIES

1. Facilitate tax procedures

• Facilitate tax refund procedures;
• Engage in PIT declaration and exemption for expats;
• Ensure program/project documents are in line with tax regulations for subsequent PIT exemption and VAT refund.

2. Program/project budgeting

• Develop budget formats;
• Check and monitor budgets;
• Engage in budget planning.

3. Facilitate and monitor program/project financial management and reporting of partners

• Act as a financial liaison with partners;
• Monitor, collect and verify financial books and reports of partners;
• Verify relevant procurement procedures;
• Ensure compliance to budget plan, cost norm, financial procedures and accounting standards;
• Assist accounting and financial management activities of microfinance program and social enterprise.

4. Develop financial reporting mechanism and process, build partners’ and staff’s capacity in finance

• Coach, advise and monitor partners in program/project financial management and accounting;
• Provide timely support and capacity building to partners and staff;
• Design, review and update financial guidelines.

5. Prepare program/project financial reports for donors, support auditing

• Prepare and verify financial reports, monthly updates, reports to donors;
• Facilitate and support auditing.

6. Others

• Support office finance and administrative activities;
• Participate in program/project and office activities and meetings;
• Other tasks as deemed necessary and appropriate.

REQUIRED QUALIFICATIONS

Education

• University degree and/or equivalent professional qualification, preferably in finance and accounting.

Work experience

• At least 5 years of relevant work experience in accounting or finance;
• Experience in PIT declaration for expats is an advantage;
• Experience in not-for-profit sector and INGOs is preferable.

Technical knowledge/skills

• Accounting softwares;
• International aid program fundings and financial management and reporting;
• Ability to work independently and prioritise own workload;
• Ability to work effectively within a team;
• Excellent interpersonal and communication skills in Vietnamese and English, both spoken and written;
• Good coaching skill;
• Sensitivity to cultural differences, ability to work in a wide variety of cultural contexts;
• Willingness to travel to project sites on a regular basis;
• Proficiency in Microsoft Suite (Word, Excel, Power Point);
• Excellent working knowledge of spreadsheets and databases;
• Familiarity with AOP’s thematic areas of work is an asset.

Language

• Fluent English and Vietnamese, both spoken and written.

For more information, please see the attached job description.

How to apply:

Please email your CV and cover letter in English with the subject line of: “FO Application – Your name” by 15th June 2018 to [email protected]

Candidate reviews will commence immediately upon publication of this announcement and will continue until suitable candidate has been identified. While we appreciate all responses, only shortlisted candidates will be contacted.

AOP in Vietnam is an equal opportunity employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation. All employees, volunteers and interns are required to comply with AOP Policies.