Finance and Operations Officer

USAID/Vietnam Partner Capacity Development (PCD) Program

The Institute of International Education (IIE) seeks candidates for a Finance and Operations Officer for the USAID/Vietnam Partner Capacity Development (PCD) Program.

The Finance and Operations Officer will provide administrative, financial, and operational support for the PCD program, a five-year project that aims to provide participant training and capacity development services to USAID/Vietnam’s partner organizations to equip key organizations and individuals to better achieve program objectives in the areas of economic growth and inclusion, private sector partnerships and innovation, HIV/AIDS, climate change and disaster risk reduction, disability and vulnerable populations, avian and pandemic influenza, education, and environmental remediation.

The Finance and Operations Officer will be responsible for day-to-day management of in-country project finances and operations in accordance with relevant USAID rules and regulations and in line with IIE’s financial and administrative management policies. S/he will serve as a direct point of contact in the field office for IIE’s DC-based Finance Manager to manage reporting and analyses of the project budget(s) as required by USAID/Vietnam.

This is an approximate five-year position (contingent upon project funding) based in Hanoi. 

Essential Duties and Responsibilities

• Establish and maintain financial management and accounting control systems for training and other project expenditures following IIE policies and procedures.
• Prepare monthly financial statements and forecasts and maintain cash flow projections.
• Maintain personnel and pay records, small grants, and trainee disbursements.
• Maintain strong internal policies and processes to provide timely, consistent, and accurate financial and budget management.
• Manage internal control processes, procurement, and other operational and administrative functions.
• Ensure compliance with USAID rules and regulations, IIE policies and procedures, and local labor and taxation laws; ensure adherence to time and expense policies and procedures, including timely and accurate timesheet and expense reporting.
• Responsible for accurate review of all STEP administrative and in-country programs activities disbursements to ensure that supporting documentation is complete and accurate.
• Review travel advances and travel expense reports accuracy for program staff and consultants.
• Review VAT payments tracker maintained by financial management assistant and prepare the regular reimbursement request for submission to the tax department

Qualifications

• Bachelor’s degree in a relevant field, such Finance, Accounting, or Business.
• At least five years of relevant work experience, including experience managing finances for donor-funded projects; familiarity with USAID strongly desired.
• Experience in establishing and managing project financial and accounting systems, monitoring budgets, preparing and managing monthly financial statements, and maintaining cash flow projections.
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations, and USAID rules and regulations;
• Excellent oral and written communication Vietnamese; English proficiency.
• Detail-oriented team player with experience in a multi-task environment; ability to take initiative and solve problems.

About IIE

IIE is among the world’s largest and most experienced international education and training organizations, dedicated to increasing the capacity of people to think and work on a global and intercultural basis. Founded in 1919 as an independent, not-for-profit organization and working in Vietnam since 1997, IIE is committed to delivering program excellence to a diverse range of participants, sponsors and donors. For more information about IIE, visit www.iie.org.

Application Instructions

To apply, please send your CV and cover letter to [email protected] and specify “Finance and Operations Officer” in the subject line.

Qualified Vietnamese nationals are encouraged to apply. Applications are due by August 25, 2014, and will be reviewed on a rolling basis. Only qualified candidates will be contacted.